| 07:01:47 | sigq: | osgeofeed: Changeset [8076]: - fixed link in quickstart - added link to other component in overview <http://trac.osgeo.org/osgeo/changeset/8076> |
| 08:29:09 | sigq: | osgeofeed: Ticket #924 (New geoinquietos-es mailing list) created <http://trac.osgeo.org/osgeo/ticket/924> |
| 10:51:49 | Tanner_Lin: | FOSS4G 2012 Meeting in 15 min. |
| 11:05:11 | Sanghee: | Ok.. Shall we start FOSS4G 2012 meeting? |
| 11:05:31 | CameronShorter: | Hi Sanghee, CameronShorter here. |
| 11:05:31 | Bo_: | Yes, Let's get a quick roll call |
| 11:05:45 | Sanghee: | Hi Cameron and Bo.. |
| 11:05:46 | Bo_: | Bo is here. |
| 11:05:51 | Sanghee: | Sanghee is here. |
| 11:06:17 | jgarnett: | hello; I will lurk |
| 11:06:23 | CameronShorter: | hello gaoang |
| 11:06:31 | Sanghee: | Hi gao ang |
| 11:06:39 | gaoang: | hello |
| 11:06:44 | Bo_: | hello |
| 11:07:13 | Tanner_Lin: | Tanner here |
| 11:07:45 | Bo_: | HI Ang, do you know Xun will be attending the conference? |
| 11:08:09 | Sanghee: | Will 3S news will attend this meeting? |
| 11:08:11 | gaoang: | Yun will be in the conference after work |
| 11:08:15 | gaoang: | LOC are trying to find another PCO last week. But we haven't found one yet. |
| 11:09:26 | CameronShorter: | Do the LOC need help finding a PCO? I can talk to the Australian PCO we used, and ask them for a recommendation if you like. |
| 11:09:29 | gaoang: | I sent letter to LOC last week and ask their suggestion on the conference |
| 11:09:57 | Tanner_Lin: | What went wrong with 3S News ? |
| 11:10:37 | gaoang: | We think 3S News could not see the profit from the conference. |
| 11:12:01 | Bo_: | what is the prosspect of finding one in time? |
| 11:12:58 | gaoang: | LOC are not optimistic on the conf, and I've received letter from the prof.Chen and he think we lack of experience on orgnise this conf |
| 11:13:35 | Tanner_Lin: | And, for now, what does he suggest ? |
| 11:14:45 | gaoang: | In the letter,he think that the support from OSGeo board are limitied |
| 11:16:09 | CameronShorter: | gaoang, I would agree that OSGeo support is limited. (OSGeo doesn't have financial $$ they can bring to the table. Only experience from volunteers such as myself) |
| 11:16:37 | gaoang: | Among LOC, only Yan, Song, and I could do some practical work. But we don't have enough time and vigour on this everyday |
| 11:16:37 | Sanghee: | That's the usual case of FOSS4G conference.. |
| 11:17:23 | gaoang: | thanks Cameron, we just want to help |
| 11:18:12 | gaoang: | Yan, Song, and I also do it as the volunteers |
| 11:19:10 | gaoang: | maybe the opensource circumstance in China are not mature |
| 11:19:17 | TannerLin: | Does Chen has any suggestions for us now? |
| 11:19:19 | Bo_: | there is no other staffing resource from LOC. |
| 11:19:26 | CameronShorter: | gaoang, in 2009, we also faced a difficult situation, where we thought the conference would not be successful, and would likely loose money. I explained this to the board and we seriously considered cancelling the conference. I think that you are at a point where all options, including cancelling the conference should be considered. It is still possible to make this conferenc ework, but there needs to be a lot of work |
| 11:19:26 | CameronShorter: | to be done. |
| 11:19:46 | gaoang: | I can forward the letter form prof.Chen after that |
| 11:20:26 | Sanghee: | I agree with Cameron.. I think current situation is not so good as we expect |
| 11:20:39 | TannerLin: | Can you forward now if possible? |
| 11:20:41 | gaoang: | thanks for your encourage, Cameron |
| 11:21:33 | CameronShorter: | gaoang, one option might be to change the focus of the conference from an international event to a local event, which is easier to organise. |
| 11:21:50 | gaoang: | I just forword this to your mailbox |
| 11:21:56 | TannerLin: | "downdegree" ? |
| 11:22:17 | CameronShorter: | For local event: Have less days. Have less streams. Focus on local attendees only. Still have some international keynode speakers. |
| 11:23:12 | Bo_: | we may still need a PCO for the local event, right? |
| 11:23:32 | CameronShorter: | It would still be good to have a PCO for a local event. |
| 11:23:42 | gaoang: | LOC have taken local event into consideration, so we haven't open the online fee submit modular yet |
| 11:23:55 | gaoang: | yes Bo |
| 11:24:03 | Bo_: | Given short the staffing commitment, I do not see how we can pull this one without PCO. |
| 11:24:32 | gaoang: | But if we make it a local event, maybe we could do it ourselves without PCO |
| 11:24:40 | Bo_: | So finding one is still critical, unless LOC decides to cancel the conference all togther. |
| 11:24:54 | Sanghee: | Reflecting my previous experience, we can organize local event.. However that would need some sacrifice.. |
| 11:25:03 | Sanghee: | without PCO.. |
| 11:25:16 | TannerLin: | how? |
| 11:26:07 | TannerLin: | even if switch to local, most things still need to be done. |
| 11:26:12 | Sanghee: | around 3 dedicated volunteers are needed for local event. |
| 11:26:24 | TannerLin: | details? |
| 11:26:28 | Sanghee: | That's the problem.. Tanner.. |
| 11:27:21 | Bo_: | by dedicated, are we talking about 50% of the volunteers' time? |
| 11:27:41 | Sanghee: | around 30~40% |
| 11:28:08 | CameronShorter: | The key concern I have is the lack of decisions being made. There is usually no right answer to most questions related to conferences. But it is better to make a bad decision rather than make no decision, as no decision is a guaratee of failure. |
| 11:28:39 | TannerLin: | how many ppl do we have in beijing now ? |
| 11:29:07 | gaoang: | The next step of LOC is going to contact with board, and ask their opinion about the local event or cancle this meeting. We don't want the attendant wait for long |
| 11:30:16 | CameronShorter: | gaoang, I'm reasonably confident the OSGeo board will back whatever recommendation you make re scope of the FOSS4G conference. |
| 11:31:19 | Bo_: | So the decision has to come from the LOC. |
| 11:31:31 | CameronShorter: | gaoang, who is the person or organisation who will loose (or make) money if the conference is a success or failure? |
| 11:32:54 | gaoang: | Cameron, from now on, Lreis behind prof.Chen will loose money of buying mymova application and 3SNews service |
| 11:34:19 | Sanghee: | Is Lreis is a government institute or a private company? |
| 11:34:23 | gaoang: | Yan, Song, and I belong to some other institution. We are friend of prof.Chen, we don't want Lreis loose money |
| 11:34:43 | TannerLin: | not pvt |
| 11:35:08 | gaoang: | yes, Lreis is a government institute |
| 11:35:55 | CameronShorter: | gaoang, my understanding is that OSGeo do not have financial control of FOSS4G, so while OSGeo board will do their best to help make foss4g a success, OSGeo do not have a say in what format FOSS4G should be in Beijing. It is the organisations which win or loose money who make the final decision. |
| 11:37:46 | gaoang: | yes, cameron. Lreis could pay for the early days prepartion. |
| 11:38:55 | gaoang: | But Lreis will loose a lot of money if they make contract with conference hotle and PCO but there are not so many people come to join the conf. I'm not sure about that. |
| 11:39:31 | CameronShorter: | gaoang, in 2009, we did a financial assessment of what it would cost to cancel foss4g, and what it would cost if we continued, based upon the number of registrations we expected. It turned out that it would cost more to cancel than it would cost to run at a loss. I suggest that now is a good time to do the same for Beijing. What will it cost to cancel the conference? What is the cost of running a local event (say with |
| 11:39:31 | CameronShorter: | one stream, maybe in a smaller venue), what is the cost of running a full FOSS4G (with say a pesimistic 250 attendees) |
| 11:41:15 | TannerLin: | how many have registered by now ? |
| 11:41:43 | CameronShorter: | I expect that the best option (financially and also politically) is to run a local conference, aim for 100 to 200 local atteendees, with 5 to 20 international attendees. |
| 11:42:27 | gaoang: | I just have the draft contact with conference hotel form teacher Cheng of Lreis |
| 11:43:34 | gaoang: | I think the venue expense will cost a lot after LOC finish the contract with conference hotel |
| 11:43:35 | xun: | from the statics of our website, approximate 60 persons resisted |
| 11:44:31 | TannerLin: | if local conf, english or chinese ? |
| 11:44:32 | Bo_: | what percentage of the registrants are international? |
| 11:44:33 | gaoang: | They have submited the abstract, but we haven't let them pay the conf fee |
| 11:45:43 | Bo_: | so 60 people are those who are interested in presenting, not just attending. |
| 11:46:15 | xun: | Correct, just potential people to join meeting |
| 11:46:33 | TannerLin: | plus many who don't kmow how to reg |
| 11:47:18 | Sanghee: | Can you guess how many local Chinese will attend FOSS4G? |
| 11:48:04 | TannerLin: | according to chen's mail, not many |
| 11:48:32 | CameronShorter: | I suggest formula for conference should be: International keynote(s) in English. 1 stream of English presentations. 1 stream of Chinese presentations. Workshops in whatever language is available, probably English. I'd probably suggest reducing the number of days of the conference. Still have "Birds of a feather" sessions. |
| 11:51:37 | gaoang: | sorry cameron, if LOC could not handle the foss4g conf and we could not find nice PCO or hire few full time worker on this meeting. LOC would like to cancle this rather than make it a smaller one. |
| 11:53:00 | Bo_: | If the issue is purely financial, going local may make a lot of sense; if the issue is lack of local staffing resource, I am afraid going local may still be too much to handle. |
| 11:53:14 | CameronShorter: | 60 registrations at this point - before early bird deadline is a reasonable number. I'd guess 120 people by early bird deadline, and maybe 250 to 300 total. (based upon prior conference registration patterns): |
| 11:53:15 | CameronShorter: | https://docs.google.com/spreadsheet/ccc?key=0Al9zh8DjmU_RdEZoOUtSeVZRVWtKQzV6R2N5ekdSdlE#gid=57 |
| 11:53:16 | sigq: | Title: Welcome to Google Docs (at docs.google.com) |
| 11:54:17 | Tanner_Lin: | Need non-GFWed mirror ? |
| 11:55:47 | gaoang: | I could access to this GDoc file, thx |
| 11:59:11 | CameronShorter: | gaoang, I'm ok with whatever decision is made re the foss4g conference, be it as an international event, or a local event, or cancelled all together. But whatever decision you make, I strongly suggest making it soon, as not deciding is effecting the success of the conference, and will lead directly to financial costs. |
| 12:00:47 | gaoang: | you are right Cameron. |
| 12:00:52 | Bo_: | We only have 5 minutes for the meeting. |
| 12:00:53 | gaoang: | We don't want to delay this decision. |
| 12:01:25 | Bo_: | Let's hope LOC could make the decision in a week. |
| 12:01:39 | CameronShorter: | And I note that the LOC needs to make the decision - not the OSGeo Board. Once the LOC has made the decision, the LOC can tell the board and ask the board to confirm or not. Note that the OSGeo board is made up of 8 people and take weeks to make decisions. You don't have that much time, and need to act fast. |
| 12:03:00 | gaoang: | My personal opinion is to cancel all together. I will send letter to LOC and gather their opinion. And then give feedback to board and all the 60 people who have pay close attention and register on the conf website. |
| 12:03:39 | CameronShorter: | ok |
| 12:04:03 | Sanghee: | Ok.. Shall we close the meeting? |
| 12:04:07 | Bo_: | Let us know LOC's final decision at your first opporunity. |
| 12:04:07 | gaoang: | I think LOC could make the final decision and send to board this week. |
| 12:04:44 | Bo_: | OK. Thanks you all. |
| 12:04:49 | gaoang: | I'll forward the letter to board and the response from board to you |
| 12:06:01 | CameronShorter: | Sanghee, are you ok with collating the meeting minutes again? I like the way you put into the wiki page. |
| 12:06:02 | Bo_: | Sanghee, thanks for posting the minite on the wiki. I yet to figure out how. |
| 12:06:14 | Bo_: | Could you please do it again? |
| 12:06:22 | Sanghee: | Ok.. Cameron & Bo.. |
| 12:06:29 | Sanghee: | I'll post once again.. |
| 12:06:36 | Bo_: | great. |
| 12:06:54 | Bo_: | We will talk later. bye everyone. |
| 12:07:06 | Sanghee: | Bye~ |
| 12:07:14 | TannerLin: | bye |
| 12:07:44 | gaoang: | bye |
| 12:08:09 | CameronShorter: | bye |
| 15:37:10 | sigq: | osgeofeed: Changeset [8077]: Minor improvements and corrections in EOxServer install script. <http://trac.osgeo.org/osgeo/changeset/8077> |