| 13:03:21 | normanb: | hi this is norman, is there a board meeting? |
| 13:13:23 | kalxas: | hi |
| 13:13:29 | kalxas: | the board meeting is in 15 mins |
| 13:36:37 | kalxas: | hi mdsmith |
| 13:36:59 | mdsmith: | hi kalxas |
| 13:37:13 | kalxas: | nobody else has joined yet |
| 13:37:18 | normanb: | hi mdsmith |
| 13:40:45 | kalxas: | hi venka |
| 13:41:06 | venka: | hi kalxas |
| 13:41:26 | venka: | 20 minutes to go for the meeting. |
| 13:42:40 | kalxas: | I am wondering if there was daylight time change in some countries |
| 13:42:58 | kalxas: | because the meeting time was 40 mins ago in my time zone |
| 13:43:06 | venka: | not in Japan |
| 13:43:24 | kalxas: | no quorum yet, just 3 of us |
| 13:43:36 | mdsmith: | i thought we go by UTC time |
| 13:44:19 | venka: | I though the meeting was https://www.timeanddate.com/worldclock/fixedtime.html?year=2017&month=9&day=7&hour=14&min=0&sec=0%252016.00UTC |
| 13:44:20 | sigq: | Title: Event Time Announcer (at www.timeanddate.com) |
| 13:44:28 | kalxas: | ok, my mistake then |
| 13:44:30 | kalxas: | sorry |
| 13:44:38 | kalxas: | the meeting is in 20 mins |
| 13:44:40 | venka: | which is 15 minutes to 23:00 JST |
| 13:44:47 | mdsmith: | agree with venka, thats what i thought also |
| 13:45:21 | venka: | https://wiki.osgeo.org/wiki/Board_Meeting_2017-09-07 |
| 13:45:23 | sigq: | Title: Board Meeting 2017-09-07 - OSGeo (at wiki.osgeo.org) |
| 13:47:06 | mdsmith: | Venka, thats last month |
| 13:47:26 | mdsmith: | https://wiki.osgeo.org/wiki/Board_Meeting_2017-10-05 |
| 13:47:27 | sigq: | Title: Board Meeting 2017-10-05 - OSGeo (at wiki.osgeo.org) |
| 13:47:28 | kalxas: | https://wiki.osgeo.org/wiki/Board_Meeting_2017-10-05 |
| 13:51:31 | venka: | OK |
| 13:53:04 | | * mdsmith will have to leave at at about 30 min after, have to resolve something with my security clearance |
| 14:00:45 | venka: | Hi All |
| 14:00:54 | Sanghee: | Hi all. Time to start board meeting |
| 14:00:59 | kalxas: | hi |
| 14:01:01 | Sanghee: | Hi Venka |
| 14:01:03 | mdsmith: | Hello all |
| 14:01:05 | normanb: | hi |
| 14:01:15 | venka: | Hi Sanghee and all |
| 14:01:22 | mdsmith: | just a quick note that i need to leave early, sorry about that |
| 14:01:32 | venka: | Item 1: roll call |
| 14:01:37 | venka: | venka here |
| 14:01:38 | kalxas: | Angelos here |
| 14:01:45 | Sanghee: | Sanghee here |
| 14:01:46 | maria_: | maria here |
| 14:01:58 | mdsmith: | mike here |
| 14:02:09 | venka: | We have quorum |
| 14:02:22 | venka: | item 2: appoint meeting chair, meeting scribe/secretary |
| 14:02:30 | kalxas: | I can scribe |
| 14:02:41 | venka: | I can chair |
| 14:03:00 | venka: | shall we continue? |
| 14:03:07 | Sanghee: | yep |
| 14:03:10 | kalxas: | +1 |
| 14:03:31 | maria_: | +1 |
| 14:03:33 | mdsmith: | +1 |
| 14:03:38 | venka: | item3: Approve last meeting minutes https://wiki.osgeo.org/wiki/Board_Meeting_2017-09-07 |
| 14:03:39 | sigq: | Title: Board Meeting 2017-09-07 - OSGeo (at wiki.osgeo.org) |
| 14:04:02 | maria_: | +0 I didn't attend |
| 14:04:14 | mdsmith: | MOT1: +1 |
| 14:04:19 | kalxas: | MOT1: Approve last meeting minutes https://wiki.osgeo.org/wiki/Board_Meeting_2017-09-07 |
| 14:04:20 | sigq: | Title: Board Meeting 2017-09-07 - OSGeo (at wiki.osgeo.org) |
| 14:04:21 | Sanghee: | MOT1: +1 |
| 14:04:26 | kalxas: | MOT1: +1 |
| 14:04:29 | venka: | MOT1: +1 |
| 14:04:34 | maria_: | MOT1: +0 |
| 14:05:10 | kalxas: | just a reminder, we did not vote during a meeting for https://wiki.osgeo.org/wiki/Board_Meeting_2017-05-11 |
| 14:05:11 | sigq: | Title: Board Meeting 2017-05-11 - OSGeo (at wiki.osgeo.org) |
| 14:05:26 | kalxas: | only Loomio voting is being open, please all vote there too |
| 14:05:54 | kalxas: | we forgot to vote during f2f Paris |
| 14:05:56 | venka: | MOT2: Approve minutes of 2017-05-11 meeting |
| 14:06:07 | kalxas: | MOT2: +1 |
| 14:06:09 | venka: | +1 |
| 14:06:12 | mdsmith: | MOT2: +1 |
| 14:06:17 | venka: | MOT2:+1 |
| 14:06:19 | Sanghee: | MOT2: +1 |
| 14:06:27 | maria_: | MOT2: +1 |
| 14:06:43 | venka: | item 4: Note motions passed by electronic voting |
| 14:06:43 | anitagraser: | Sorry, something came up at work |
| 14:06:54 | venka: | hi anitagraser |
| 14:07:01 | Sanghee: | Hi Anita |
| 14:07:02 | anitagraser: | MOT1 +1 |
| 14:07:11 | kalxas: | hi anitagraser |
| 14:07:15 | mdsmith: | welcome anitagraser |
| 14:07:29 | maria_: | hi anita!!! |
| 14:07:45 | anitagraser: | MOT2: +0 (didn't attend) |
| 14:07:47 | venka: | can you vote for MOT2 too, anitagraser |
| 14:07:56 | kalxas: | thanks |
| 14:08:04 | venka: | item 4: Note motions passed by electronic voting |
| 14:08:08 | kalxas: | we are missing Jody's and Vasile's vote on Loomio |
| 14:08:14 | kalxas: | I will ping them again |
| 14:09:00 | anitagraser: | Hi everyone :) |
| 14:09:06 | venka: | MOT3: +1 (welcome to new charter members, Thanks to vasile and Jeff our CROs) |
| 14:09:21 | kalxas: | MOT3: Formally approve the 2017 new charter members list https://wiki.osgeo.org/wiki/New_Member_Nominations_2017 |
| 14:09:22 | sigq: | Title: New Member Nominations 2017 - OSGeo (at wiki.osgeo.org) |
| 14:09:22 | mdsmith: | Big thanks, they did a great job |
| 14:09:34 | mdsmith: | MOT3: +1 |
| 14:09:36 | kalxas: | big thanks to our CROs |
| 14:09:39 | kalxas: | MOT3: +1 |
| 14:09:45 | Sanghee: | Thanks to Vasile and Jeff. |
| 14:09:48 | maria_: | MOT3: +1 |
| 14:09:51 | Sanghee: | MOT3: +1 |
| 14:10:32 | mdsmith: | Also, i like the idea of something like the lime survey for next round of charter members so its less of a manual process |
| 14:10:44 | kalxas: | what other online voting did we do? |
| 14:10:45 | anitagraser: | MOT3: +1 |
| 14:11:07 | mdsmith: | even if we have to fund something it would be worth it if it makes the CROs lives easier |
| 14:11:25 | venka: | yes, and maybe we have to find out which charter members have not voted for two year consecutively. |
| 14:11:29 | Sanghee: | I agree with Michael's |
| 14:11:39 | kalxas: | ah, we voted to approve the DOI MOU after our last meeting |
| 14:11:45 | maria_: | I agree too |
| 14:12:12 | kalxas: | mdsmith, venka +1 |
| 14:12:39 | venka: | item5: osgeo.org website/rebranding |
| 14:12:45 | mdsmith: | I think vasille had something in mind |
| 14:12:53 | kalxas: | actually we did a motion for DOI MOU last time, so no need to vote again |
| 14:13:25 | venka: | DOI MOU is further down in today's agenda. |
| 14:13:37 | venka: | Next item5: osgeo.org website/rebranding |
| 14:13:57 | kalxas: | about item5, Jody and Helena joined the meeting with the vendor |
| 14:14:02 | venka: | I guess we will have to wait for update from Jody or Helena. |
| 14:14:03 | kalxas: | I was not able to make it |
| 14:14:13 | kalxas: | but I see jj0hns0n here |
| 14:14:23 | mdsmith: | i didn't make the website meeting, do we have a recommendation from that to go forward or are we waiting on SAC? |
| 14:14:24 | venka: | We can come back to item5 later |
| 14:14:29 | kalxas: | and I see strk from SAC |
| 14:14:49 | kalxas: | and jmckenna |
| 14:14:55 | jj0hns0n: | I'm here, on the phone with MarcV |
| 14:15:22 | kalxas: | +1 to move item 5 down the list |
| 14:15:43 | venka: | item 6: Schedule Project review meeting, waiting on report from Jeff McKenna |
| 14:16:04 | venka: | jmckenna: any update from you? |
| 14:16:14 | kalxas: | I guess jmckenna has his hands full with the CRO duties |
| 14:16:15 | jmckenna: | yes i have plans to go back to LimeSurvey and voting for 2018 for charter members, requiring 51% 'yes' votes...back to our old process. Important that what happened this year never happens again: voting process was changed in a closed door meeting. |
| 14:16:53 | venka: | item 6: Schedule Project review meeting, waiting on report from Jeff McKenna |
| 14:17:20 | venka: | jmckenna, any update regarding item 6? |
| 14:17:26 | jmckenna: | i'll share that of course with the charter members, for approval (something that never happened for 2017) |
| 14:18:12 | kalxas: | jmckenna, the board has approved the new charter member election process during an official board meeting |
| 14:19:00 | venka: | yes, board meeting in Bonn and it was recorded in the minutes. |
| 14:19:36 | jmckenna: | was it approved by the charter members? were the CRO's asked even? |
| 14:20:09 | jmckenna: | for 2018 the plan is to bring this back into the open, and have the OSGeo charter members informed and asked for approval. remember, the open process? :) |
| 14:20:10 | venka: | which item in the agenda are we discussing? |
| 14:20:25 | kalxas: | sorry venka |
| 14:20:32 | kalxas: | back to the agenda |
| 14:21:40 | venka: | We await feedback/suggestions from CROs on next years election process. There was also some suggestion about having board elections before the charter member elections. |
| 14:21:55 | venka: | item 6: item 6: Schedule Project review meeting, waiting on report from Jeff McKenna |
| 14:21:57 | kalxas: | that is a good suggestion |
| 14:22:59 | venka: | jmckenna, any update on Project review meeting schedule? |
| 14:24:06 | venka: | item 7: Review outstanding f2f meeting action items |
| 14:24:35 | venka: | As far as I recall, there are no action items pending. |
| 14:24:47 | kalxas: | there is the european bank account |
| 14:25:02 | kalxas: | me and Vasile were assigned to make one in Paris |
| 14:25:23 | venka: | https://wiki.osgeo.org/wiki/Face_to_Face_Meeting_Boston_2017#Actions |
| 14:25:23 | kalxas: | but did not make it during the conference |
| 14:25:24 | mdsmith: | yes |
| 14:25:24 | sigq: | Title: Face to Face Meeting Boston 2017 - OSGeo (at wiki.osgeo.org) |
| 14:26:21 | mdsmith: | IIRC, we need two directors in one location to open the account, is that correct? |
| 14:26:29 | kalxas: | yes |
| 14:26:32 | jmckenna: | venka: regarding project review process, I'll send the link to the document to the Board to review |
| 14:26:54 | venka: | jmckenna: thanks |
| 14:27:24 | Sanghee: | Thanks Jeff. |
| 14:27:58 | mdsmith: | so can we fund kalxas / vasile to travel to open the account? |
| 14:28:03 | mdsmith: | also, i have to leave in 2 min |
| 14:28:32 | Sanghee: | Angelos, do you need funding for the travel? |
| 14:28:50 | kalxas: | the basic question is where to open the account |
| 14:29:00 | kalxas: | I would not recommend Greece |
| 14:29:47 | kalxas: | so Vasile flying here is not the best option, perhaps me flying to Vasile or both of us meeting during a conference in Europe |
| 14:29:57 | venka: | MOT4: Vasile kalxas to follow up on Europe bank account and request for travel support as necessary. |
| 14:29:57 | maria_: | kalxas, definitely not |
| 14:30:25 | anitagraser: | MOT4: +1 |
| 14:30:29 | mdsmith: | MOT4: +1 |
| 14:30:32 | maria_: | not Greece |
| 14:30:41 | maria_: | MOT4: +1 |
| 14:30:42 | venka: | MOT4: +1 |
| 14:30:51 | Sanghee: | MOT4: +1 |
| 14:30:55 | mdsmith: | and I'll see you all later (will log rest of meeting and respond via email) |
| 14:30:58 | kalxas: | MOT4: +0 |
| 14:32:10 | venka: | I am not sure how the request for request for support for proofing/layout for FOSS4G-2016 proceedings resolved. It is there in the f2f action list |
| 14:32:10 | jgarnett: | here - sorry for being late |
| 14:32:13 | Sanghee: | Hello Jody |
| 14:32:27 | kalxas: | hi jgarnett |
| 14:32:36 | venka: | jgarnett: hi |
| 14:33:13 | kalxas: | thanks mdsmith |
| 14:33:40 | jgarnett: | for the f2f meeting we had a list of actions as part of the mins, we have not managed to follow up on everything yet |
| 14:33:43 | venka: | jgarnett: we are in item6: Review outstanding f2f meeting action items |
| 14:34:22 | venka: | yes, we just voted for MOT4: Vasile kalxas to follow up on Europe bank account and request for travel support as necessary. |
| 14:34:44 | jgarnett: | MOT4 +1 |
| 14:35:03 | venka: | https://wiki.osgeo.org/wiki/Face_to_Face_Meeting_Boston_2017#Actions |
| 14:35:05 | sigq: | Title: Face to Face Meeting Boston 2017 - OSGeo (at wiki.osgeo.org) |
| 14:35:29 | kalxas: | Bank account is the only pending action item from Paris |
| 14:35:33 | venka: | any other items that are pending? |
| 14:35:54 | jgarnett: | reading the list |
| 14:35:59 | venka: | I mentioned about I am not sure how the request for request for support for proofing/layout for FOSS4G-2016 proceedings resolved. It is there in the f2f action list |
| 14:36:19 | maria_: | Venka, as far as I know it has not been resolved |
| 14:36:44 | jgarnett: | I did ask David Bitner about foss4g-na time offset, they are so focused on setting up the foss4g-na event (in six months time) that there was no dicsussion. |
| 14:36:57 | maria_: | I know that Barend contacted Charlie but no solution |
| 14:37:26 | venka: | yes, it has not been resolved, Franz was requested to contact Charlie to find out about bringing a joint conference proceedings for 2016 and 2017, I am not sure what happened after that. |
| 14:37:34 | maria_: | In my opinion instead of transforming everything in latex, the papers can be asked in pdf |
| 14:37:47 | venka: | +1 |
| 14:37:58 | venka: | camera ready |
| 14:38:14 | maria_: | exactly, as everybody does for the conferences |
| 14:38:35 | kalxas: | as long as there is a template |
| 14:38:53 | kalxas: | I guess we do have such a template |
| 14:39:09 | venka: | Charlie has the template. He modified the one we used in FOSS4G-2015. |
| 14:39:28 | Sanghee: | Sp what can we do as board? |
| 14:39:57 | maria_: | My suggestion is that Franz sends to the authors the template and collect back the papers as pdf |
| 14:40:00 | kalxas: | perhaps we should vote on not approving the funding request we received? |
| 14:40:32 | maria_: | kalxas +1 |
| 14:41:10 | kalxas: | this would be a clear decision by the board, and we can propose the solution above |
| 14:41:48 | kalxas: | and perhaps assign a volunteer to contact authors and collect the pdfs |
| 14:41:54 | venka: | MOT5: No approve request for funding for proofing/layout for FOSS4G-2016 proceedings |
| 14:42:23 | jgarnett: | I would feel more comfortable if we had a volunteer lined up |
| 14:42:43 | maria_: | generally this is something that the chair does |
| 14:42:56 | maria_: | there is a chair of the Academic Track of the Conference |
| 14:43:04 | jgarnett: | (thanks to everyone for taking on this awkward topic; I have not had much to contribute here) |
| 14:43:24 | kalxas: | maria_, good point |
| 14:43:42 | Sanghee: | We've stuck on this issue too long and time to make decision whether it's good or bad. |
| 14:43:55 | kalxas: | MOT5: +1 |
| 14:44:02 | Sanghee: | MOT5: +1 |
| 14:44:07 | venka: | MOT5: +1 |
| 14:44:09 | anitagraser: | MOT5: +1 |
| 14:44:15 | maria_: | MOT5: +1 |
| 14:44:29 | jgarnett: | (MOT5 is worded a bit funny as a negative, so we are voting +1 to reject an idea) |
| 14:44:54 | venka: | some sone can correct the wording please. |
| 14:44:57 | jgarnett: | MOT5: +1 |
| 14:45:08 | jgarnett: | it is okay, the motion is already made. |
| 14:45:13 | kalxas: | yes it is ok |
| 14:45:31 | kalxas: | any more action items from Boston? |
| 14:45:52 | venka: | https://wiki.osgeo.org/wiki/Face_to_Face_Meeting_Boston_2017#Actions |
| 14:45:54 | sigq: | Title: Face to Face Meeting Boston 2017 - OSGeo (at wiki.osgeo.org) |
| 14:46:34 | venka: | item 7: 2018 budget preflight update |
| 14:47:46 | venka: | any update on item7? |
| 14:47:54 | jgarnett: | can I ask what the conference committee thought of the time-offset idea; it was one of the f2f action items |
| 14:48:42 | venka: | I would be more comfortable with planning budget for 2018 (by the new board maybe) with some knowledge on surplus generated in Bonn and Boston. |
| 14:48:57 | jgarnett: | I think for item 7 we can note that projects have been asked to think about next years budgets |
| 14:49:04 | jgarnett: | We have not extended the same invitation to committees. |
| 14:49:49 | anitagraser: | I've asked on the projects list to provide estimates for sponsorship requests for next year |
| 14:50:20 | anitagraser: | so far, not many have taken the time to reply http://wiki.osgeo.org/wiki/OSGeo_Budget_2018 |
| 14:50:21 | sigq: | Title: OSGeo Budget 2018 - OSGeo (at wiki.osgeo.org) |
| 14:51:12 | kalxas: | ok, perhaps we should ask the committees to start preparing too |
| 14:51:24 | venka: | Perhaps we can send a remainder on the discuss list? |
| 14:51:25 | jgarnett: | thinking of the AGM we sitll have a number of projects to follow up with. |
| 14:52:12 | jgarnett: | While we await the report from jmckenna the idea was to ask projects to report at the AGM, and invite any that missed to a subsequent board meeting. |
| 14:52:39 | jgarnett: | Helena did a great job organizing the AGM, we will need a list of projects that could not make it. |
| 14:52:47 | kalxas: | jgarnett, +1 |
| 14:53:07 | venka: | I suggest we send a remainder to all project PSC to submit their reports by end of Oct. 2017. |
| 14:53:28 | jgarnett: | reading the IRC logs it does not look like a project review meeting was scheduled. |
| 14:53:48 | venka: | and include their budget erquest for 2018 in the report. |
| 14:53:59 | jgarnett: | okay i will take an action item to see who could not make the AGM, and we can sort out contacting those projects on the board email list. |
| 14:54:17 | kalxas: | thanks |
| 14:54:29 | venka: | jmckenna: said that he is going to share some douments he has prepared about the project review meeting. |
| 14:54:41 | jgarnett: | jmckenna: are you available for a project review meeting? |
| 14:55:09 | jmckenna: | venka: it is 60 pages. i think i will port to the wiki. it will be a massive task to do...but good for the whole community |
| 14:55:25 | jmckenna: | regarding a meeting about that.....best to share document and get feedback |
| 14:55:40 | jgarnett: | yes that was your plan after foss4g, assume you got busy as cro |
| 14:56:00 | jgarnett: | can the document be turned into a PDF and attached to the wiki |
| 14:56:20 | jgarnett: | (or are you concerned about wording to avoid offending any of our members) |
| 14:56:21 | venka: | jmckenna: thanks, we can take up on this after jmckenna puts the report on the wiki. |
| 14:56:23 | jmckenna: | i'll put the text on the wiki and share. will be good to review. but note: this research was done in 2015/2016 on projects |
| 14:56:55 | jgarnett: | yes we understand, that is why we are trying to ask projects to report, first at the AGM, and then in a subsequent meeting. |
| 14:57:11 | jmckenna: | much is likely outdated now. but, the parameters we used can be used for a regular 'OSGeo Project Health Report Card' etc. |
| 14:57:52 | venka: | returning to item5: osgeo.org website/rebranding |
| 14:57:59 | jgarnett: | we also have a few ideas to sort out tht were raised by your presentation. Such as a project team making a second project, does it also need to go through incubation, how is that different from a project team starting a new code base (OL2 --> OL3), etc... |
| 14:58:38 | venka: | jgarnett: any update on item5: osgeo.org website/rebranding or anyother from SAC here on IRC |
| 14:58:49 | jgarnett: | jmckenna: we just want to meet our responsibility as a board, your report can help, but we have the responsibility with or without it. |
| 14:59:18 | jgarnett: | Well some good news on the actual progress on the website/rebranding |
| 14:59:45 | venka: | (Sorry, I have to leave in 5 minutes) |
| 14:59:46 | jgarnett: | The marketing committee is reviewing two of the deliverables (branding and printables) |
| 15:00:01 | maria_: | I have to leave too |
| 15:00:08 | maria_: | in 5 minutes |
| 15:00:09 | jgarnett: | And the website has been making progress, mostly on their end as they address bugs raised during the foss4g sprint. |
| 15:00:23 | jgarnett: | they are going to send out a feedback survey after the bugs are fixed. |
| 15:00:54 | jgarnett: | They were poliet and are waiting on Oct 10th meeting from SAC for hosting options. |
| 15:01:22 | jgarnett: | So while the delay is frustrating, work has not completly stalled (which was my fear). |
| 15:01:35 | jgarnett: | -- end of update -- |
| 15:01:45 | venka: | great! thanks. |
| 15:02:01 | kalxas: | I will join the SAC meeting |
| 15:02:06 | maria_: | thanks jody!!! |
| 15:02:16 | kalxas: | if the board wants a representative there |
| 15:02:20 | jj0hns0n: | jgarnett, should the board not accept the motions made to accept components 1 and 3 and get them paid? |
| 15:02:26 | venka: | kalxas: thanks |
| 15:02:48 | maria_: | thanks kalxas! |
| 15:02:57 | jj0hns0n: | also its not yet (in my mind) a clear division of responsibilities between marketing and SAC going forward and I think that should be resolved |
| 15:03:02 | venka: | next boar irc meeting same time on 2 Nov, 2017 |
| 15:03:06 | jgarnett: | also thanks to Helena, sorted out some good partner stuff during the meeting. Also I asked specially for the enhancements around "similar commercial software" to be fixed, rather than waiting to be prioritized, etc... figured that was important after the email discussion. |
| 15:03:31 | venka: | Thanks all, I have to leave now. |
| 15:03:31 | jgarnett: | Will we have new board meetings by 2 Nov? |
| 15:03:34 | Sanghee: | I think Jeffery raised important issue |
| 15:03:37 | kalxas: | I would like us to think an option about the web site |
| 15:03:41 | maria_: | ok 2 Nov |
| 15:03:48 | kalxas: | a reboot of the web site committee |
| 15:03:55 | maria_: | Bye everybody and thanks! |
| 15:04:17 | kalxas: | so that this committee will get the mandate from the board |
| 15:04:28 | jgarnett: | jj0hns0n: Agreed, the marketing committee "only" took on the mandiate to drive the website/rebranding initiative. |
| 15:04:34 | kalxas: | and members from SAC and marketing can join |
| 15:04:40 | jgarnett: | A new committee could work, if we can gather volunteers. |
| 15:04:43 | venka: | Bye maria_ and all |
| 15:05:20 | kalxas: | having a committee is much better than having a working group as jmckenna proposed |
| 15:05:24 | anitagraser: | bye venka |
| 15:05:25 | jgarnett: | If we like we can put together the idea on discuss and bring it to the board for a dec meeting. |
| 15:05:34 | kalxas: | bye venka and maria |
| 15:05:42 | jj0hns0n: | bye all |
| 15:05:43 | jgarnett: | (I think we are going to have several weeks after hosting is sorted before the site can go live) |
| 15:05:48 | jmckenna: | this is exactly my thinking of an "OSGeo Website Management Team" a quick-action team focused on handling all website issues. and i do not use the word "volunteers" |
| 15:05:57 | jmckenna: | :) |
| 15:06:05 | jgarnett: | we can use the word "contributors" if that helps |
| 15:06:06 | jmckenna: | the team would be treated as GetInteractive was |
| 15:06:42 | jgarnett: | thinking about that, get interactive has been treated to a lot of volunteer time, weekly meetings etc ... |
| 15:07:10 | jj0hns0n: | indeed, and they dont get paid until they deliver also |
| 15:07:24 | jgarnett: | that is not a sustainable ask, often we have only had one osgeo representative able to attend in a given week |
| 15:07:30 | kalxas: | since chair left, I guess this discussion is off meeting minutes? |
| 15:08:06 | jgarnett: | MOT 6: Motion to adjourn :) (just needs one person to second it) |
| 15:08:14 | kalxas: | seconded :) |
| 15:08:23 | jgarnett: | so yes now a discussion of the mins |
| 15:08:25 | Sanghee: | I think payment is very important issue. If GetInteractive did their job, we should pay. |
| 15:08:39 | jmckenna: | Sanghee: exactly my point |
| 15:08:53 | jj0hns0n: | they have almost completed their work, Jody is doing a good job dotting i's and crossing t's, Im trying to help as time allows |
| 15:09:23 | jgarnett: | there are a number of options, one I liked from earlier in the year is hireing an editor for a set number of hours a month to keep the voice of the site consistent. |
| 15:09:44 | jgarnett: | but that would only be needed on a semi-random basis if new material was being added in bulk |
| 15:10:20 | kalxas: | like a time bucket? |
| 15:10:27 | jgarnett: | so I do not think the currently massive undertaking is reflective of the amount of work involved in upkeep of a site. |
| 15:10:51 | jgarnett: | but I am in favour of balancing our volunteers with professinal help as long as the organization had budget to do so. |
| 15:10:53 | jj0hns0n: | the thing is that these are very different kinds of 'engagements' (if thats the right term). GET was hired to build a framework for the foundation to work from. Ongoing work is focused around keeping the site running, maintaining content and ensuring that the messaging stays on target and the visuals stay on brand (within the framework GET setup for us). So one is a set of fixed deliverables that a vendor gets paid for |
| 15:10:53 | jj0hns0n: | once, and the other is an ongoing process that requires regular and routine work |
| 15:10:56 | jmckenna: | currently only one person has ever committed to that, who would know the effort |
| 15:11:35 | jgarnett: | (reminds me if we can fix the logo on the current website before it is cut and pasted everywhere) |
| 15:12:40 | kalxas: | who was the last website committee chair before Ian? |
| 15:12:47 | jgarnett: | jmckenna: I am not against SAC, or a new committee, setting up a contract with for site maintenance. SAC is working that way now, it presents them with some interesting contract challenges with respect to transparency. |
| 15:13:33 | jj0hns0n: | the main thing for me is that we separate these 2 things out |
| 15:13:52 | jj0hns0n: | 1) running the website, being sure its doing what it needs to do technically and that people can access and use it |
| 15:14:08 | jmckenna: | separate, so the marketing committee can have links to Esri products on the website? that is unbelievable. |
| 15:14:13 | jj0hns0n: | 2) maintaining the content and ensuring that the content fits with our marketing and community engagement goals |
| 15:14:18 | jj0hns0n: | these 2 things should not be conflated IMO |
| 15:14:22 | jmckenna: | we must think of OSGeo and its projects |
| 15:14:55 | jmckenna: | i think the marketing committee did a great job for the new branding |
| 15:15:06 | jmckenna: | and now the community can handle the content |
| 15:15:14 | jj0hns0n: | jmckenna, again its a balance between the 2 sets of goals 1) outreach 2) community engagement |
| 15:15:22 | jgarnett: | jmckenna: with the esri links, this is a bug that has been discussed on the email list and is being resolved, can you calm down on the retoric - or explain why you are still upset. |
| 15:15:43 | jmckenna: | i am totally calm here. please read my sentence with calm |
| 15:15:51 | kalxas: | jmckenna, so lets form a web site committee from the community |
| 15:16:24 | jgarnett: | okay your sentence says "so the marketing committee can have esri links" <-- this was not the marketing committee's purpose, a project team made a mistake filling in the forms and not following directions. |
| 15:16:41 | jmckenna: | yes indeed the marketing committee has done a great job |
| 15:16:51 | jmckenna: | now we need to concern ourselves with content |
| 15:16:59 | jgarnett: | so it is frustrating that the website goals and direction are questions over a mistake not made by the marketing team or intended by the effort |
| 15:17:20 | jgarnett: | so yes I feel this is about content |
| 15:17:22 | jmckenna: | i am sorry for your frustration |
| 15:17:41 | jmckenna: | indeed, now that branding is done, we can turn to content |
| 15:17:47 | jgarnett: | and I do not find this missunderstanding over the intent to be productive |
| 15:18:19 | jgarnett: | by bringing up esir links, and the marketing committee, and saying the community can now take care of content |
| 15:18:31 | jmckenna: | it is not me here who is upset |
| 15:18:33 | jmckenna: | :) |
| 15:18:42 | kalxas: | marketing committee is part of the community |
| 15:18:53 | jgarnett: | I am concerned that the direction of the website will change, driven my mistrust over an understanding, and that would pivot what this website is for |
| 15:18:53 | jmckenna: | i am saying let's take the GetInteractive work and now plan the content |
| 15:18:55 | kalxas: | as SAC is too |
| 15:19:07 | jgarnett: | the work with get interactive was to plan the content jeff |
| 15:19:50 | jgarnett: | ie taking the design and changing the content would invalidate a lot of the work that was done as part of this initiatve |
| 15:20:25 | Sanghee: | It seems GET's job was almost done. Right? |
| 15:20:35 | jmckenna: | i think they did a great job |
| 15:20:43 | kalxas: | Sanghee, yes |
| 15:21:04 | jgarnett: | we still have some solid functional bugs open, links between events and geoforall labs and partners and stuff |
| 15:21:14 | kalxas: | I think that it is good that they will fix the bugs and do not put presure on us to be paid like a month ago |
| 15:21:14 | jgarnett: | the graphics designers work is done, so it looks great |
| 15:21:18 | jgarnett: | but we are still working on function. |
| 15:21:43 | jgarnett: | kalxas: the pressure was from us wanting to meet our contract as a customer |
| 15:21:59 | kalxas: | jgarnett, yes |
| 15:22:04 | jgarnett: | (they have always been kind about the schedule kalxas I do not want to give the impression they put pressure) |
| 15:22:27 | kalxas: | this is what I said, they never asked to be paid |
| 15:23:09 | jgarnett: | okay, they did not put pressure on us a month ago either, that was us wanting to have a way to do a sprint at foss4g without hosting |
| 15:23:18 | kalxas: | exactly |
| 15:23:22 | jgarnett: | indeed they bailed us out by relaxing access to their dev server |
| 15:23:38 | jgarnett: | so yes they are doing a good job |
| 15:24:03 | jgarnett: | the website *does* need to reflect the community, and the community is responsible for content, having a website committee won't change that. |
| 15:24:18 | jgarnett: | the community also has a purpose for the website |
| 15:24:34 | jgarnett: | and with such a large community we have lots we would like the website to do |
| 15:24:48 | kalxas: | jgarnett, it is a matter of authority, someone has to have a creal mandate about the content |
| 15:25:00 | kalxas: | clear |
| 15:25:22 | jgarnett: | yes, but also authority without contirbutors goes nowhere, see the last website committee |
| 15:25:39 | jgarnett: | the website has been designed with outreach in mind, our top priority as an organization. |
| 15:25:42 | kalxas: | I do see people volunteering to help here |
| 15:25:49 | jmckenna: | kalxas: :) |
| 15:25:50 | jgarnett: | which is *amazing* |
| 15:25:59 | jmckenna: | this is entertaining |
| 15:26:03 | jmckenna: | i am smiling here |
| 15:26:11 | jmckenna: | we have a whole community willing to help |
| 15:26:22 | jmckenna: | and one person doesn't want to share the new website |
| 15:26:31 | kalxas: | so lets bring all the volunteers in one committee |
| 15:26:32 | jmckenna: | remember: we got here by sharing |
| 15:26:36 | jgarnett: | jmckenna: what gives you that idea? |
| 15:27:12 | kalxas: | jgarnett, I agree that outreach should be a priority, as the board decided |
| 15:27:31 | jmckenna: | i think the focus now should be on content |
| 15:27:37 | jgarnett: | specifically we really need hosting so the project and committee chairs can get back in there with edit access |
| 15:27:47 | jgarnett: | and set things up to their liking |
| 15:27:47 | jmckenna: | and to pay getinteractive for their good efforts |
| 15:28:08 | jgarnett: | (I am not sure how to handle things like when they link to ESRI software, it was a shock to me) |
| 15:28:38 | kalxas: | the web site was not in production, such errors can be fixed |
| 15:28:43 | jgarnett: | I think it will take all of us, when we get back in there, to fill up the content and make this ready to go live |
| 15:28:55 | jgarnett: | (not sure if you saw that all the news items have been migrated as of last week) |
| 15:29:13 | jgarnett: | I forgot to mentino it in my update |
| 15:29:26 | jgarnett: | http://osgeo.getinteractive.nl/foundation-news/ |
| 15:29:28 | sigq: | Title: Foundation News - OSGeo (at osgeo.getinteractive.nl) |
| 15:30:46 | jgarnett: | thinking, woudl forming a website committee now, in oct/nov give a good motivation for people to rally around and write any missing content? |
| 15:31:05 | jgarnett: | most of the content I am assuming is down to the committees and projects |
| 15:31:35 | jgarnett: | some will wish to stay on the wiki, in which case we can make a small page listing the members and a link to the wiki. |
| 15:33:50 | Sanghee: | I have to leave now. Bye~ |
| 15:34:08 | jgarnett: | thanks, also have to leave for work |
| 15:34:26 | jgarnett: | thanks for the discussion jmckenna, kalxas, Sanghee - see you online |
| 15:35:27 | kalxas: | ok, see you |
| 15:52:01 | jj0hns0n: | hi guys, just got back, had to step out to take the kid to school |
| 15:52:20 | jj0hns0n: | jmckenna, Im curious who you mean by saying "and one person doesn't want to share the new website" |
| 15:52:35 | jj0hns0n: | the only 'person' not sharing now is GET, none of us has access to edit on their dev server anymore :) |
| 15:52:45 | jj0hns0n: | I'm daily fielding questions from people who used to have access, but dont now |
| 21:00:40 | jpvgn: | Hi there, excuse me for the question, but what more I need for a valid username and password for download the suite |
| 21:01:16 | jpvgn: | I was tried with register normally and after use my email or username and password in the url, but cant connect properly |