| 13:58:19 | jgarnett: | good morning |
| 13:58:46 | jgarnett: | we are hopefully starting a quick board meeting at the request of our CRO |
| 13:58:55 | jgarnett: | I think all the board members have responded via email. |
| 13:59:07 | jgarnett: | I wish we had thought to ask the candidates to respond |
| 14:01:31 | jgarnett: | shall we start? |
| 14:01:45 | vcraciunescu: | hi jgarnett and all! |
| 14:02:20 | jgarnett: | g'day vcraciunescu - thanks for all you have done! |
| 14:02:40 | vcraciunescu: | thank you all for your patience and support! |
| 14:03:56 | jgarnett: | looking on the irc list I am trying to determine if we have enough board members present to have a meeting |
| 14:04:11 | jgarnett: | can I ask who is attending? |
| 14:04:31 | jgarnett: | jgarnett: here |
| 14:05:27 | vcraciunescu: | vcraciunescu: here |
| 14:05:36 | vcraciunescu: | more as an observer though :) |
| 14:06:13 | jgarnett: | sending an email reminder to the board list |
| 14:06:25 | vcraciunescu: | please do |
| 14:06:30 | jgarnett: | I expect the board members, like everyone else, are a bit tired of this one. |
| 14:06:31 | vcraciunescu: | kalxas_: are you here? |
| 14:06:41 | jgarnett: | (and not quite as tired as vcraciunescu ) |
| 14:07:34 | vcraciunescu: | vcraciunescu: just had a long conference day. it’s his pleasure to meet good friend from the community :) |
| 14:08:06 | jgarnett: | It seems that the majority of board members have responded to your email vcraciunescu, but not everyone. |
| 14:08:19 | vcraciunescu: | true |
| 14:08:32 | vcraciunescu: | but I think we have a qualified majority |
| 14:08:46 | jgarnett: | the board list had a similar discussion on Oct 21st "Current election cycle discussion" |
| 14:09:39 | vcraciunescu: | the important subject is if I will make public the election result or we are going for a full reset |
| 14:09:43 | jgarnett: | vcraciunescu: Still we are a bit stuck this morning, not enough present to hold a meeting. |
| 14:09:55 | jgarnett: | And not a strong response by the board for you to feel comfortable. |
| 14:09:56 | vcraciunescu: | and I think the second option is not really an option for anyone |
| 14:10:05 | jgarnett: | What I can do is start a loomio motion |
| 14:10:18 | jgarnett: | and we can ask the board members to vote formally |
| 14:10:30 | vcraciunescu: | that will require a little bit more time |
| 14:10:33 | jgarnett: | (it requires 100% response rate though according to our bylaws) |
| 14:10:36 | vcraciunescu: | not a problem from my side |
| 14:10:50 | jgarnett: | So I would prefer to wait a few more mins in the hope board members can attend. |
| 14:11:02 | vcraciunescu: | on the other hand, is not good for the community to delay the result publication too much |
| 14:11:12 | vcraciunescu: | that is no problem |
| 14:11:34 | kalxas_: | hi vcraciunescu |
| 14:12:27 | jgarnett: | So let's give the email reminder a shot at reaching quorum. |
| 14:12:33 | vcraciunescu: | ok |
| 14:13:01 | jgarnett: | I the mean time I will start a loomio motion for the record, but I may need a hand wording it. |
| 14:13:13 | jgarnett: | (some of the emails got into double negatives which were hard to follow) |
| 14:14:18 | vcraciunescu: | hi Angelos! |
| 14:19:36 | jgarnett: | Do we have quorum? Looks ike we need 5 board members present. |
| 14:19:59 | vcraciunescu: | only 3 online |
| 14:20:11 | jgarnett: | I have started a loomio thread here - https://www.loomio.org/d/PauIx2jl |
| 14:20:11 | vcraciunescu: | mdsmith_offline: looks offline :) |
| 14:20:12 | sigq: | Title: Loomio (at www.loomio.org) |
| 14:22:10 | jgarnett: | so vcraciunescu thsi meeting comes down to one paragraph of your email: |
| 14:22:27 | jgarnett: | > In any case, the board should have an opinion before the results are made public. To give time to board members to react, I plan to release the results of the vote on Thursday 17:00 GMT. If needed, more time can be allocated. However, deciding on the way to go further after seeing the results can only escalate the possible conflict of interest. |
| 14:23:13 | jgarnett: | We have a reaction via email, but not from all board members. |
| 14:23:56 | vcraciunescu: | jgarnett: true |
| 14:24:13 | jgarnett: | I am going to gather up the email responses like a good scribe in that loomio thread. |
| 14:24:36 | jgarnett: | but prgamatically I think you have a judgement call to make here |
| 14:24:38 | vcraciunescu: | thank you a lot Jody! |
| 14:24:59 | jgarnett: | you can review the email responses; we do have a response from everyone split across different email threads. |
| 14:25:14 | jgarnett: | but i would totally support you waiting for the board members to official vote |
| 14:25:23 | jgarnett: | (or for two more to show up here to reach quorum) |
| 14:25:37 | jgarnett: | I am sorry mate; I feel like the board is letting you down. |
| 14:25:48 | vcraciunescu: | I obviously must abstain |
| 14:25:58 | vcraciunescu: | but you can count my vote as 0 |
| 14:26:14 | vcraciunescu: | jgarnett: don’t worry. it was on very short time |
| 14:26:29 | jgarnett: | can you help me word a motion that is not full of double negatives |
| 14:26:41 | jgarnett: | (noticed what I did there, ha ha ha) |
| 14:26:41 | vcraciunescu: | sure |
| 14:27:36 | vcraciunescu: | anitagraser: is here :) |
| 14:27:43 | anitagraser: | hi |
| 14:27:50 | jgarnett: | woot, one more needed for quorum |
| 14:27:55 | vcraciunescu: | hi Anita! |
| 14:27:56 | jgarnett: | welcome anitagraser good to see you |
| 14:28:41 | | * kalxas_ checking e-mails, just came out of multiple meetings |
| 14:29:44 | | * anitagraser reading the log |
| 14:30:57 | jgarnett: | TLDR: waiting for quorum, starting loomio thread as a backup (but that would delay election result anouncements until we hve 100% response rate) |
| 14:31:42 | anitagraser: | ok, so we need some motions now, e.g. if there should be another voting, and some motions will be for the future board to make, e.g. updating the rules |
| 14:33:37 | vcraciunescu: | updating the rules is sure a task for the next board |
| 14:33:44 | jgarnett: | think we are focusing on motion, accepting the election resulsts |
| 14:33:50 | vcraciunescu: | anyway, thanks to jgarnett for the comprehensive proposal |
| 14:33:56 | jgarnett: | vcraciunescu: any progress on wording that motion? |
| 14:33:58 | vcraciunescu: | all sounding very good |
| 14:34:16 | jgarnett: | no worries vcraciunescu glad to help, gives me something to do while we wait |
| 14:34:45 | vcraciunescu: | sorry for that. I had the impression that you are drafting something and you want me to contribute… my bad as I’m still in a conference. I will draft the motion ASAP |
| 14:37:07 | anitagraser: | I'm excited to see the election results :) |
| 14:41:28 | jef: | would it be possible to see the votes per nominee over time? |
| 14:43:29 | vcraciunescu: | yes, that was I was mentioning in my summary report |
| 14:43:41 | vcraciunescu: | what about “Motion to accept the CRO report and to declare the 2017 Board member elections valid”? |
| 14:43:49 | jgarnett: | so if I can speculate |
| 14:44:47 | jgarnett: | I am trying to understand what insite that would provided.I would assume Jeff, who handled himself very well as a candidate, would be successful during these elections. |
| 14:45:13 | jgarnett: | but due to withdrawing would not be avaialble to serve as a board member. |
| 14:45:19 | anitagraser: | sounds good to me vcraciunescu |
| 14:45:34 | jgarnett: | But the idea would be to see if his withdrawing changed any percentages |
| 14:45:52 | jgarnett: | yeah this is awkward anyway it is done |
| 14:46:13 | jef: | vcraciunescu: ah ok, sorry. thank |
| 14:46:15 | anitagraser: | maybe better not to dwell on speculations |
| 14:46:35 | vcraciunescu: | I will publish a CSV file. every row will have a time stamp and the way that member voted |
| 14:46:38 | jgarnett: | alsmost done hunting down response from each baord member via email |
| 14:46:57 | kalxas_: | there is one posibility we might have a problem |
| 14:47:14 | jgarnett: | vcraciunescu: as a tech focused group we will enjoy that; but I am trying to figure out a way to heal and bring together |
| 14:47:17 | anitagraser: | vcraciunescu: I don't think the motion has to be any more complex than what you suggested |
| 14:47:55 | jgarnett: | (I am dissapointed as I thought this round of elections was being successful in that for a bit) |
| 14:48:05 | vcraciunescu: | of course, members will have no name but numbers (no one knows how individual members voted because this in an anonymous process) |
| 14:49:09 | vcraciunescu: | jgarnett: do you have better ideas on how to publish that? I would not like to touch the raw file which can be exported by LimeSurvey |
| 14:49:43 | anitagraser: | jgarnett: I think members appreciated the great range of candidates, but if the last few years have taught me anything, you'll never make everyone on discuss happy |
| 14:50:04 | vcraciunescu: | anitagraser: I totally agree |
| 14:51:01 | jgarnett: | I cannot find a clear email from Angelos Tzotsos |
| 14:51:12 | jgarnett: | what I hve found from everyone else is now on loomio |
| 14:51:47 | vcraciunescu: | jgarnett: one more mistake to report |
| 14:51:59 | jgarnett: | agreed, but a bit discouraged. I woudl settle for "fair" if not "happy". |
| 14:52:00 | vcraciunescu: | maria brovelli did not sent feedback yet |
| 14:52:11 | vcraciunescu: | whose words are from the other maria :) |
| 14:52:12 | jgarnett: | (the candidate debates on foss4g affordability accomplished that if nothing else) |
| 14:52:50 | jgarnett: | oh shucks, thanks! |
| 14:53:14 | | * anitagraser hasn't had the time to read the foss4g thread yet |
| 14:53:16 | vcraciunescu: | but the real maria director just reacted :) |
| 14:53:19 | vcraciunescu: | that’s good |
| 14:53:39 | msmitherdc[m]: | sorry i'm late |
| 14:53:40 | kalxas_: | I have not yet sent a response |
| 14:53:45 | jgarnett: | updated the page, I will go look for other email |
| 14:54:32 | jgarnett: | still does this mean we have quorum ? |
| 14:54:34 | kalxas_: | the reason is: I am thinking about a potential deadlock situation for the board |
| 14:54:47 | msmitherdc[m]: | i would say that the election is good, imho |
| 14:55:00 | vcraciunescu: | yes, we do have! |
| 14:55:16 | kalxas_: | roll call? |
| 14:55:25 | kalxas_: | Angelos here |
| 14:55:26 | vcraciunescu: | vcraciunescu: here |
| 14:55:30 | jgarnett: | Jody Garnett here |
| 14:56:03 | msmitherdc[m]: | Mike here |
| 14:56:19 | vcraciunescu: | anitagraser: ? |
| 14:56:29 | anitagraser: | Anita here |
| 14:56:40 | kalxas_: | 5 out of 9, we have quorum |
| 14:56:46 | jgarnett: | (whew) |
| 14:56:56 | jgarnett: | vcraciunescu: can we ask you to chair this meeting? |
| 14:57:01 | jgarnett: | I am happy to scribe |
| 14:57:04 | vcraciunescu: | sure |
| 14:57:37 | jgarnett: | We have the following agenda from email: |
| 14:57:38 | jgarnett: | 1. Review and discussion of CROs report |
| 14:57:38 | jgarnett: | 2. Accept election results |
| 14:57:51 | jgarnett: | as chair you may just wish to focus on 2 above. |
| 14:57:58 | vcraciunescu: | the purpuse of this meeting is the CRO report and to decide on how to go forward with the elections |
| 14:58:27 | vcraciunescu: | jgarnett: what we should accept is the fact that the election is valid |
| 14:58:53 | vcraciunescu: | the results are the community votes and this cannot be accepted by the board or someone else :) |
| 14:59:16 | jgarnett: | yes just so |
| 14:59:48 | anitagraser: | if you don't mind ... MOT1: Motion to accept the CRO report and to declare the 2017 Board member elections valid |
| 14:59:51 | jgarnett: | We have seen a couple email discussions, involving most of the board members. |
| 15:00:14 | jgarnett: | I would like to here from kalxas_ - who I think is the only board member we have not heard from? |
| 15:00:19 | kalxas_: | I would like to discuss something since I did not manage to send it on the thread |
| 15:00:51 | vcraciunescu: | kalxas_: shout |
| 15:00:53 | kalxas_: | I agree that the election process was handled excellent by our CRO |
| 15:01:14 | kalxas_: | and I would like to thank you Vasile for your efforts |
| 15:01:43 | kalxas_: | having said this, I see one potential issue |
| 15:03:09 | kalxas_: | we might end up in a situation where one of the candidates resigned during the election process, resigned and the resignation was not accepted. This candidate might get elected and we never hear back from him. |
| 15:03:24 | kalxas_: | so we might end up with an elected board member not responding |
| 15:04:03 | vcraciunescu: | hm… if elected, I think Jeff will speak up… anyway, you have a point |
| 15:04:09 | anitagraser: | kalxas_: good point for future policy discussion. luckily, we only need to discuss this election now |
| 15:04:10 | kalxas_: | what happens then? what if the member does not communicate ? |
| 15:04:41 | kalxas_: | Jeff has deleted himself from discuss |
| 15:04:45 | jgarnett: | I am under the impression that Jeff has communicated his wishes clearly, and the CRO has accepted this withdrawl. |
| 15:04:51 | kalxas_: | and has not responded to any e-mail |
| 15:05:17 | vcraciunescu: | kalxas_: true, no other message was sent to CRO email or on my private email |
| 15:05:41 | msmitherdc[m]: | what more could Jeff say at this point? |
| 15:05:46 | jgarnett: | Much like sanghee's comments I would like our organization to always respect volunteer / contirbutor capacity. |
| 15:05:49 | vcraciunescu: | anyway, it’s hard from me to think that jeff will not have a clear position on this |
| 15:05:49 | kalxas_: | we might find ourselves in the awkward position to make a motion to kick someone off the board? |
| 15:06:11 | jgarnett: | So although Jeff's name remains on the ballet, too late to change, we should respect his decision. |
| 15:06:41 | kalxas_: | in my opinion we need legal advise on this matter |
| 15:06:46 | anitagraser: | jgarnett: +1 to accept that Jeff will not be on the next board |
| 15:06:47 | kalxas_: | and we have a lawyer |
| 15:06:59 | vcraciunescu: | kalxas_: we can ask all the new members to confirm that they accept the position and that are ready to serve in the board… for sure not something in our bylawas |
| 15:07:05 | kalxas_: | we should be asking for legal advise based on Delaware law |
| 15:07:18 | msmitherdc[m]: | i don't think we need any legal advice |
| 15:07:25 | vcraciunescu: | kalxas_: I agree but is quite complicated |
| 15:07:43 | msmitherdc[m]: | this is just a volunteer position. Anyone can withdraw at any time for any reason |
| 15:08:09 | kalxas_: | msmitherdc[m], I am not questioning that, but this decision has legal impact |
| 15:08:09 | anitagraser: | I'm not sure why legal advice is necessary at this point |
| 15:08:18 | jgarnett: | (This is a general pattern for our community, I occasionally over extend and have to appologize for not meeting expectations - and in general our community is forgiving and understanding on this matter) |
| 15:08:45 | jgarnett: | taking too long to type, discussion has moved on. |
| 15:08:45 | msmitherdc[m]: | legal impact? i don't see how, frankly |
| 15:09:03 | vcraciunescu: | if elected, CRO can officialy ask to jeff to clarify his position in a given time… |
| 15:09:08 | sanghee: | Sorry. I thought we would make it tomorrow. |
| 15:09:21 | vcraciunescu: | hi sanghee! |
| 15:09:25 | sanghee: | Hi all |
| 15:09:30 | anitagraser: | hi sanghee |
| 15:09:39 | jgarnett: | kalxas_: I do not think that legal advice is necessary, we have a precedent in our organization of asking a candidate to serve a partial term in the event an elected director is unable ot meet their commitment. |
| 15:09:42 | kalxas_: | vcraciunescu, as you said, this is not in our bylaws, actually none of the situations at hand are in the bylaws |
| 15:10:00 | kalxas_: | *are not |
| 15:10:20 | jgarnett: | if we really wanted to we could hold an initial board meeting with fewer members, and make asking a candidate to serve the first motion. |
| 15:10:34 | jgarnett: | but I think it would be a fair bit of process for no net benifit, and some confusion. |
| 15:11:19 | jgarnett: | vcraciunescu: If that process would make you feel more comfortable we could make it a second motion, or more realistically ask the first board meeting to handle it. |
| 15:12:09 | jgarnett: | ie make a motion now to accept the election as conducted fairly, anounce the results, and deal with jeff's withdrawl (if elected) in the first board meeting. |
| 15:12:15 | vcraciunescu: | i think we should just deal with our first motion in this meeting |
| 15:12:32 | vcraciunescu: | jgarnett: +1 |
| 15:12:35 | jgarnett: | kalxas_: would this address your concern? |
| 15:12:44 | kalxas_: | MOT1: +1 |
| 15:12:51 | vcraciunescu: | MOT1: 0 |
| 15:13:12 | sanghee: | Is the MOT1 "accept the election as conducted fairly"? |
| 15:13:23 | kalxas_: | jgarnett, yes |
| 15:13:25 | sanghee: | If then MOT1: +1 |
| 15:13:26 | vcraciunescu: | sanghee: MOT1: Motion to accept the CRO report and to declare the 2017 Board member elections valid |
| 15:13:39 | sanghee: | MOT1: +1 |
| 15:13:39 | msmitherdc[m]: | MOT1: +1 |
| 15:13:45 | jgarnett: | MOT1: +1 |
| 15:13:46 | anitagraser: | MOT1: +1 |
| 15:14:33 | kalxas_: | so we will confirm on loomio |
| 15:14:48 | vcraciunescu: | thank you all for trust and support! |
| 15:15:09 | anitagraser: | thanks for taking care of this! |
| 15:15:18 | msmitherdc[m]: | you handled it better than i could vcraciunescu |
| 15:15:26 | kalxas_: | vcraciunescu, my concerns above have nothing to do with your handling the process of course |
| 15:15:31 | sanghee: | Thx Vasile! |
| 15:16:13 | kalxas_: | you had to deal with exceptions |
| 15:16:25 | vcraciunescu: | it was my pleasure. I will create the result wiki page ASAP |
| 15:16:55 | jgarnett: | A point of order as scribe, in the intersts of time I am recording the voting results from IRC (where quorum was established) on Loomio. |
| 15:17:03 | jgarnett: | so that we can go ahead with anouncing election results. |
| 15:17:16 | vcraciunescu: | I think so, jgarnett |
| 15:17:39 | jgarnett: | So we will consider the motion carried above; if the chair could recognize that with a "MOT 1 passed" or similar. |
| 15:18:09 | vcraciunescu: | I think so |
| 15:18:11 | jgarnett: | (I know we like our electric voting, but the 100% response rate required would put an uncessary delay in the mix) |
| 15:18:36 | vcraciunescu: | yes |
| 15:18:47 | jgarnett: | vcraciunescu: can I get a clear motion passed from you as chair? |
| 15:18:57 | vcraciunescu: | sure |
| 15:19:11 | vcraciunescu: | I declare MOT1 accepted |
| 15:19:11 | jgarnett: | (go on, these IRC logs are recording :D ) |
| 15:19:52 | jgarnett: | okay loomio updated here https://www.loomio.org/d/PauIx2jl |
| 15:19:53 | sigq: | Title: Loomio (at www.loomio.org) |
| 15:20:00 | kalxas_: | jgarnett, having a 100% response,especially in this matter in not unnecessary in my opinion |
| 15:20:22 | jgarnett: | agreed, it would be nice, it is just if we do the electronic voting our bylaws require a 100% response. |
| 15:20:47 | jgarnett: | vcraciunescu: is there anything else you would like out of this meeting (it has gone a bit over time due to late start) |
| 15:21:13 | vcraciunescu: | no. just to thank you all and to apologize that was in such a short notice |
| 15:21:45 | jgarnett: | in that case - motion to adjourn |
| 15:21:55 | kalxas_: | thanks vcraciunescu for all your hard work! |
| 15:22:07 | vcraciunescu: | it was a good experience and I’m sure we can improve a lot of this aspects for the future |
| 15:23:04 | jgarnett: | agreed |
| 15:23:18 | msmitherdc[m]: | thanks all |
| 15:23:52 | vcraciunescu: | a nice day to all of you! |
| 15:24:02 | anitagraser: | have a nice day, bye |
| 15:25:07 | jgarnett: | meeting results sent to board list |
| 15:25:34 | jgarnett: | vcraciunescu: I believe you are now set to anoucne election results according to your set schedule, thanks again for you hard work. |
| 15:30:33 | vcraciunescu: | yes, the result will be announced as schedule |
| 15:31:10 | vcraciunescu: | I hope by laptop battery will agree too :) |
| 15:31:32 | vcraciunescu: | still at that conference |