| 13:54:44 | kalxas: | board meeting in 6 mins |
| 13:59:51 | normanb: | I have joined for the board meeting |
| 14:00:00 | kalxas: | hi normanb |
| 14:00:04 | kalxas: | welcome |
| 14:00:15 | normanb: | Hi :) |
| 14:00:21 | delawen: | Hi |
| 14:00:26 | kalxas: | hi all |
| 14:00:35 | jgarnett: | looks like a really full agenda today |
| 14:00:46 | kalxas: | lets start the board meeting |
| 14:00:55 | kalxas: | https://wiki.osgeo.org/wiki/Board_Meeting_2017-11-02 |
| 14:00:56 | sigq: | Title: Board Meeting 2017-11-02 - OSGeo (at wiki.osgeo.org) |
| 14:00:56 | jmckenna: | hi all |
| 14:01:06 | kalxas: | roll call |
| 14:01:08 | vcraciunescu: | hi all |
| 14:01:12 | | * kalxas Angelos here |
| 14:01:13 | jgarnett: | jody here |
| 14:01:15 | jmckenna: | wow, huge agenda for 60min :) |
| 14:01:30 | jmckenna: | jeff mckenna here |
| 14:01:33 | kalxas: | I guess we will need another meeting within Nov |
| 14:01:50 | vcraciunescu: | vcraciunescu: here |
| 14:02:00 | jgarnett: | nov / dec is crunch time; and a bit of a rough start for our new members |
| 14:02:20 | helena_: | helena:here |
| 14:02:30 | kalxas: | 5 out of 9 so far |
| 14:02:45 | kalxas: | we have quorum |
| 14:02:52 | maria: | hi! |
| 14:02:57 | jgarnett: | so we make quorum, would you like to chair kalxas? |
| 14:03:11 | kalxas: | yes jgarnett thanks |
| 14:03:25 | jgarnett: | I guess I will scribe |
| 14:03:29 | kalxas: | any volunteers for scribe? |
| 14:03:36 | kalxas: | ah, thanks jgarnett |
| 14:03:44 | kalxas: | appoint meeting chair, meeting scribe/secretary |
| 14:03:48 | kalxas: | done |
| 14:04:03 | kalxas: | next item: Review action items from previous meeting |
| 14:04:08 | kalxas: | https://wiki.osgeo.org/wiki/Board_Meeting_2017-10-05 |
| 14:04:09 | sigq: | Title: Board Meeting 2017-10-05 - OSGeo (at wiki.osgeo.org) |
| 14:04:10 | jgarnett: | (if I can ask we cap at an hour; since there was enthusiasm to book a second meeting in november) |
| 14:04:13 | msmitherdc[m]: | sorry i'm late |
| 14:04:25 | jmckenna: | there is a rule we have used in past boards, it was informed to me from european members: if a meeting occurs without a president, ...there is a rule..."oldest member present chairs" Can someone refresh me on that rule? |
| 14:04:28 | delawen: | one hour and a second meeting is fine for me |
| 14:04:34 | | * jgarnett actions: |
| 14:04:44 | jgarnett: | - Jeff McKenna to send the Project Review document to the Board. |
| 14:04:44 | jgarnett: | - Vasile and Angelos to follow up on Europe bank account and request for travel support as necessary |
| 14:04:46 | jgarnett: | - Jody to see who could not make the AGM, and we can sort out contacting those projects on the board email list |
| 14:04:46 | jgarnett: | - Angelos to join the SAC meeting to report back progress on website. |
| 14:05:19 | kalxas: | hi msmitherdc[m] maria delawen |
| 14:05:36 | maria: | one hour and a second meeting is fine for me |
| 14:05:37 | kalxas: | 8 out of 9 |
| 14:05:54 | jgarnett: | jmckenna: not aware of rule from bylaws; we have been asking at the start of each meeting. |
| 14:06:26 | jmckenna: | this is likely the first time this has happened for this board. yes, this has happened before |
| 14:06:40 | jmckenna: | this was informed to me here during board meetings |
| 14:06:45 | jmckenna: | sorry, i don;t have logs |
| 14:06:48 | jmckenna: | please proceed |
| 14:07:09 | jgarnett: | think we covered it in the orientation session |
| 14:07:21 | jgarnett: | (sorry for the noise kalxas please proceed with meeting) |
| 14:07:49 | maria: | shall we decide if it is ok one hour and a second meeting is fine for me |
| 14:07:49 | kalxas: | I am ok to discuss the chair situation if there are objections to me being chair today |
| 14:08:08 | maria: | sorry for us |
| 14:08:08 | msmitherdc[m]: | none objections from me |
| 14:08:15 | jmckenna: | kalxas: no objections. however past boards informed me on that rule |
| 14:08:16 | kalxas: | maria, +1 to one hour meeting |
| 14:08:22 | helena_: | thanks for chairing kalxas |
| 14:08:33 | jmckenna: | no objections at all. we are just volunteers. however there is some rule, ha. |
| 14:08:40 | jmckenna: | +1 |
| 14:08:53 | msmitherdc[m]: | i have not heard of that rule before |
| 14:09:03 | kalxas: | jmckenna, can you please point us to that rule? |
| 14:09:11 | jmckenna: | yes...could be the longest current member serving...oldest |
| 14:09:11 | helena_: | Jeff we rotated in chairing, I don't think there is a rule |
| 14:09:13 | jmckenna: | there was a rule |
| 14:09:14 | jgarnett: | to return to adgenda - update on action items: |
| 14:09:16 | jgarnett: | Jeff McKenna to send the Project Review document to the Board. |
| 14:09:16 | jgarnett: | Vasile and Angelos to follow up on Europe bank account and request for travel support as necessary |
| 14:09:17 | jgarnett: | Jody to see who could not make the AGM, and we can sort out contacting those projects on the board email list |
| 14:09:18 | kalxas: | and if so, who is considered the oldest member? |
| 14:09:18 | jgarnett: | Angelos to join the SAC meeting to report back progress on website. |
| 14:09:30 | jmckenna: | ok sorry i was just asking |
| 14:09:38 | jgarnett: | european bank account? any update ... |
| 14:09:40 | msmitherdc[m]: | i would probably be the oldest in terms of age |
| 14:09:46 | vcraciunescu: | nope… |
| 14:09:47 | delawen_: | why do we need an european bank account? |
| 14:09:47 | jmckenna: | unsure. at the time it was venka |
| 14:09:52 | jmckenna: | anyway, it was not my rule |
| 14:10:03 | vcraciunescu: | Me and Maria had an attempt but was not possible in the end |
| 14:10:27 | jmckenna: | yes i think it was age |
| 14:10:39 | jmckenna: | but again, this was pointed out to me. |
| 14:10:45 | jmckenna: | not my rule |
| 14:10:52 | maria: | sorry: can we have a ordered discussion? |
| 14:10:53 | msmitherdc[m]: | delawen: we have funds from foss4g2016 and it was that that we should keep some funds in europe to make some european financial transactions simpler. avoid exchange costs etc |
| 14:11:08 | kalxas: | ok, msmitherdc[m] would you like to take over as chair? |
| 14:11:12 | delawen_: | makes sense |
| 14:11:20 | msmitherdc[m]: | it was thought |
| 14:11:45 | msmitherdc[m]: | not particularly, kalxas, you're good |
| 14:11:49 | jmckenna: | same |
| 14:11:58 | jmckenna: | kalaxas please proceed |
| 14:12:02 | kalxas: | ok thanks |
| 14:12:18 | kalxas: | previous action items: Vasile and Angelos to follow up on Europe bank account and request for travel support as necessary |
| 14:12:30 | kalxas: | vcraciunescu, did you try with Maria for this? |
| 14:12:46 | jgarnett: | euopean bank account was being set up as we have some european funds, this would allow us to avoid paying transfrer feeds and exchange |
| 14:12:48 | vcraciunescu: | we were both in Italy at some point |
| 14:12:54 | vcraciunescu: | was just a discussion |
| 14:13:08 | vcraciunescu: | but we did not overlap in the end |
| 14:13:13 | kalxas: | actually any 2 board members meeting in Europe could handle that |
| 14:13:38 | kalxas: | the previous board did not decide the country to set up the account |
| 14:13:45 | jmckenna: | maybe during the code sprint in march? |
| 14:13:53 | kalxas: | so we are free to decide if we want a specific place |
| 14:14:00 | vcraciunescu: | I will be in Germany next week… maybe Astrid will be around |
| 14:14:01 | kalxas: | jmckenna, that could be done |
| 14:14:15 | kalxas: | I will be in Tallinn next week |
| 14:14:50 | vcraciunescu: | I was thinking in going to Tallin myself. I had to cancel that |
| 14:14:52 | kalxas: | Estonia is a good place to get an account |
| 14:14:55 | msmitherdc[m]: | i do have new online wire transfer capabilities through xe.com that has no wire transfer costs, and better exchange rates than our bank now. So while i think this is still important, its not an immediately useful as before |
| 14:15:24 | jmckenna: | msmitherdc[m]: great news of that service |
| 14:15:41 | msmitherdc[m]: | this is still something that would be good for osgeo, especially with advance funding for 2019 coming up |
| 14:16:04 | jgarnett: | and foss4g 2016 funds |
| 14:16:07 | jmckenna: | also Summer of Code payments, etc |
| 14:16:15 | kalxas: | I guess that at the latest this could be set up in the code sprint in Bonn then |
| 14:16:42 | vcraciunescu: | I propose to European members to share our travel calendar |
| 14:16:49 | kalxas: | vcraciunescu, +1 |
| 14:16:58 | jgarnett: | or coordinate on the email list |
| 14:17:03 | maria: | vcraciunescu, +1 |
| 14:17:07 | jmckenna: | +1 |
| 14:17:08 | kalxas: | next action: Jeff McKenna to send the Project Review document to the Board. |
| 14:17:38 | kalxas: | jmckenna, any updates on that? |
| 14:17:45 | jmckenna: | this is not done. i think it is a 60+ page google doc. should be ported to the wiki. |
| 14:18:13 | jmckenna: | (before i lose the doc somehow) |
| 14:18:17 | kalxas: | I was thinking to start asking project officers to join our meetings, perhaps start with next meeting |
| 14:18:20 | jmckenna: | i will work with maxi on this |
| 14:18:24 | jmckenna: | it will take teamwork |
| 14:18:28 | kalxas: | thanks jmckenna |
| 14:18:34 | jgarnett: | kalxas: good idea, and also subject of the next action item. |
| 14:18:53 | kalxas: | ok, I take an action item to ask 4-5 projects to attend the next meeting |
| 14:19:00 | jmckenna: | yes, i'd like to ask local chapters to send representatives here |
| 14:19:04 | kalxas: | from those who did not provide an update during AGM |
| 14:19:33 | jgarnett: | action: Jody to see who could not make the AGM, and we can sort out contacting those projects on the board email list. |
| 14:19:35 | jgarnett: | Email was sent |
| 14:19:40 | helena_: | also ask them to provide a slide, so that our slide deck is complete |
| 14:19:48 | kalxas: | helena_, good point |
| 14:19:52 | jmckenna: | Helena did a great job chairing the AGM |
| 14:19:59 | msmitherdc[m]: | good idea |
| 14:20:02 | maria: | are we speaking about projects or local chapters or both? |
| 14:20:11 | jgarnett: | I also looked at committees, the committees that did not report ... may or may not be disbanded. It was hard for me to tell. |
| 14:20:26 | jmckenna: | maria: i think both are important to be represented |
| 14:20:29 | kalxas: | lets ask committees too |
| 14:20:34 | jgarnett: | maria we are speaking about our officers in the foundation |
| 14:20:37 | jgarnett: | (local chapters do not have officers) |
| 14:21:10 | maria: | ok, it was mentioned by jeff |
| 14:21:12 | jmckenna: | we may have to think outside the box, to get more representation |
| 14:21:13 | jgarnett: | all the active committes have reported; I asked the remaining ones and got back they were inactive. |
| 14:21:18 | jmckenna: | yes, it is important |
| 14:21:42 | jmckenna: | this morning i worked with the Sri Lanka chapter |
| 14:21:55 | jgarnett: | jmckenna: perhaps I shoudl provide context, it is difficult to balance your suggestions for more representation with the goals of asking our officers to report this year. |
| 14:22:01 | delawen_: | I think and specially after being so europe/na centered we should start getting representatives of each chapter to get more in contact with us |
| 14:22:08 | jmckenna: | i am sure they would be honoured to be asked to send a representative here to a meeting and provide feedback from local interests |
| 14:22:26 | jgarnett: | I would love to hear from local chapters, indeed it is the best part of the AGM. |
| 14:22:36 | jmckenna: | i hope working this morning with Sri Lanka chapter....3 reps..is good context |
| 14:23:05 | jgarnett: | for this specific action item we are trying to reestablish contact with our PSC committees, in part around budget, and in part to have a positive relationship to work from to address any issues raised in your report. |
| 14:23:45 | jgarnett: | jmckenna: as long as we are thinking outside the box, the website rollout sprint will be great chance to contact local chapters and update web pages and celebrate their activities. |
| 14:23:45 | delawen_: | PSC and if they are really useful is something I want to discuss... but not today |
| 14:24:10 | jgarnett: | no not today, we did not invite PSC members today. |
| 14:24:22 | kalxas: | ok, moving on |
| 14:24:34 | jgarnett: | action: Angelos to join the SAC meeting to report back progress on website. |
| 14:24:38 | kalxas: | I took an action item to ask officers to attend |
| 14:24:45 | jmckenna: | i am sorry if i am not up to speed on past action items. please proceed |
| 14:24:59 | kalxas: | ok, both me and jgarnett joined the SAC meeting |
| 14:25:08 | kalxas: | jmckenna, was there too as a SAC member |
| 14:25:33 | kalxas: | it looks like SAC has started doing meetings again (good news ) |
| 14:25:40 | jmckenna: | kalxas: thank you |
| 14:25:45 | kalxas: | and the website action items are now in order |
| 14:26:06 | maria: | kalxas: thank you |
| 14:26:10 | kalxas: | SAC chair also was present in our F2F meeting in Boston |
| 14:26:27 | kalxas: | so to me SAC situation has improved a lot |
| 14:26:43 | jgarnett: | very much agreed |
| 14:26:44 | kalxas: | (on the governance side I mean) |
| 14:26:57 | kalxas: | because SAC is always doing much work |
| 14:27:17 | jmckenna: | i never saw problems with SAC, as we are just volunteers. ah, governance. sorry, i guess i missed previous board discussions on this |
| 14:27:33 | jmckenna: | yes most OSGeo committees have problems with governance. we call all help :) |
| 14:27:43 | kalxas: | jmckenna, we have asked all committees to hold meetings and report how they function |
| 14:27:49 | jmckenna: | ah, good |
| 14:27:57 | jmckenna: | good plan |
| 14:28:03 | kalxas: | SAC was the one with no meetings for years :) |
| 14:28:04 | jgarnett: | jmckenna: we had a communication hole open up around the website/rebranding schedule. Since it is a contract signed by our organization we needed to work through Alex (as SAC chair) to get the process unstuck. |
| 14:28:14 | jmckenna: | ah ok |
| 14:28:24 | jmckenna: | understood. good work all |
| 14:28:30 | jgarnett: | Alex attended a board meeting in person, and has really stepped up - you can see the results. |
| 14:29:11 | kalxas: | ok, I think we discussed all previous action items |
| 14:29:24 | jgarnett: | (and the SAC committee has supported this, it is not all Alex, we are thankful for our contirbutors) |
| 14:29:25 | kalxas: | next agenda item: Discussion about Officer positions (President, Vice-Presidents, Secretary) |
| 14:30:08 | kalxas: | the situation is as follows: Venka is currently the president but has not been re-elected |
| 14:30:17 | kalxas: | Helena is the VP and re-elected |
| 14:30:28 | kalxas: | and Jachym is the Secretary (not in the board) |
| 14:30:47 | kalxas: | bylaws permit that Officers can be outside of the board |
| 14:30:59 | kalxas: | but as the previous board discussed last year |
| 14:31:09 | jmckenna: | kalxas: was there 2 VPs? could we this year have an "executive Board" with 1 president and 2 VPs, to help share the load of work? |
| 14:31:18 | msmitherdc[m]: | I'm currently treasurer |
| 14:31:20 | kalxas: | we would prefer the President and Vice Presidents to be current board members |
| 14:31:35 | kalxas: | msmitherdc[m], sorry I did not mention, yes |
| 14:31:43 | helena_: | I talked to Jachym and he says that it is difficult to be secretary outside the board - we may need to address this |
| 14:31:43 | delawen_: | I think it makes sense to be board members and to have two VP |
| 14:31:57 | helena_: | 2 VPs would be great |
| 14:31:59 | kalxas: | jmckenna, after the discussion with Dirk last year |
| 14:32:01 | jgarnett: | On paper (to match our by-laws) the president has the signing authority, and delegates to vice-president. |
| 14:32:21 | kalxas: | we did not assign a second VP |
| 14:32:21 | maria: | 2 VPs would be great |
| 14:32:27 | helena_: | the idea was to have one for Americas and one for Europe and other parts of the world |
| 14:32:30 | kalxas: | I also agree with 2 VPs |
| 14:32:39 | jmckenna: | i think 2 VPs and 1 president really helps share the load |
| 14:32:48 | msmitherdc[m]: | agree |
| 14:32:50 | jgarnett: | The number 2 was not that important, what was important was splitting up the work/travel as I understand it. |
| 14:32:53 | jmckenna: | much respect for past board that implemented that |
| 14:32:53 | vcraciunescu: | me too |
| 14:32:56 | delawen_: | specially to have one VP on each side of the world |
| 14:32:56 | kalxas: | given current discussions in mailing list I had an idea but I am not sure you will all agree |
| 14:33:19 | kalxas: | in order to keep Asia represented, I had the idea to keep Venka as president |
| 14:33:31 | kalxas: | but I have not discussed it with him |
| 14:33:33 | kalxas: | not a motion |
| 14:33:35 | kalxas: | just a thought |
| 14:33:58 | delawen_: | if being secretary outside the board is difficult, I guess that being president is even more difficult |
| 14:34:05 | jgarnett: | that is creative, would need to check the bilaws |
| 14:34:13 | jmckenna: | kalxas: i also had the exact idea |
| 14:34:15 | vcraciunescu: | the bylaws allow this |
| 14:34:26 | msmitherdc[m]: | Nothing to take away from venka, but i don't like the idea that one has to be from a region, to represent the interests of that region |
| 14:34:27 | kalxas: | remember, Venka is still the President until we remove him |
| 14:34:39 | delawen_: | and I am not sure how it will look from outside, someone being the higher representative and not being on the board |
| 14:34:43 | vcraciunescu: | my main concern is how will be for the president to not be able to vote |
| 14:34:44 | jgarnett: | it could work, need presendent to sign paperwork. The only akward angle is if he is asked to explain decision making he was not party to. |
| 14:34:49 | jmckenna: | also, i have considered a dual presidency, of helena and venka |
| 14:35:02 | jmckenna: | i have much respect for both |
| 14:35:13 | jmckenna: | i thought on that all last night |
| 14:35:17 | jmckenna: | and that is what i came up with |
| 14:35:25 | kalxas: | I also think that Helena is a perfect candidate for President |
| 14:35:36 | maria: | Helena + 1 |
| 14:35:36 | jgarnett: | we are spolit for choice, in osgeo I resepct everyone |
| 14:35:50 | helena_: | but I don't think I would be a good president, sorry |
| 14:36:02 | delawen_: | why not? |
| 14:36:09 | delawen_: | (if I can ask) |
| 14:36:15 | jgarnett: | I especially appricate Helena's friendliness and efficient communication; wish I had her knack for shorter emails. |
| 14:36:20 | helena_: | Maria, I wanted to nominate you for president - we need somebody who will go to Africa |
| 14:36:21 | jmckenna: | helena_: you do amazing work |
| 14:36:25 | jmckenna: | i look up to you |
| 14:36:35 | jmckenna: | and venka |
| 14:37:13 | msmitherdc[m]: | helena_: you would be an outstanding choice |
| 14:37:17 | jmckenna: | maria is which maria? |
| 14:37:20 | jmckenna: | sorry ha |
| 14:37:27 | delawen_: | I guess Maria is Maria B |
| 14:37:36 | helena_: | Maria Brovelli |
| 14:37:37 | jmckenna: | right |
| 14:38:08 | jmckenna: | i think africa can be shared by the executive board |
| 14:38:13 | jgarnett: | thinking - previously we sorted out officers at f2f meeting. Coudl we ask Helena to act in her capacity as vice-president until a f2f meeting? |
| 14:38:15 | jmckenna: | this is part of that role |
| 14:38:16 | maria: | Helena, I'm also vice chair of UN-GGIM Academic Network and I don't think I'm able to do everything |
| 14:38:45 | msmitherdc[m]: | f2f or video, jgarnett? |
| 14:38:46 | vcraciunescu: | f2f is perfect for many decisions |
| 14:38:46 | helena_: | yes, I can serve as VP |
| 14:39:09 | jgarnett: | just being prgamatic, as long as we have someone who can sign contracts we can function as an organization. |
| 14:39:17 | vcraciunescu: | f2f meeting in Amsterdam was very productive |
| 14:39:18 | helena_: | I agree that f2f is better for decisions where we don't have clear consesus |
| 14:39:27 | jgarnett: | We have not discussed f2f schedule, and it is not on our adgenda for today. |
| 14:39:38 | delawen_: | we can start with a video conference |
| 14:39:43 | jgarnett: | (I have some fun ideas, but want to respect our chair) |
| 14:39:48 | maria: | videoconference +1 |
| 14:39:52 | jmckenna: | this is important for the community |
| 14:39:56 | kalxas: | yes, we can have a breakout video session for this |
| 14:40:09 | kalxas: | jgarnett, please go ahead |
| 14:40:16 | helena_: | video session sounds good |
| 14:40:19 | jgarnett: | yes it is, but so is completing this meeting, |
| 14:40:20 | jmckenna: | i am proud to be wearing my OSGeo/GDAL shirt for this meeting now ha |
| 14:40:39 | jgarnett: | kalxas: do you want to send us to the next agenda topic? |
| 14:40:47 | kalxas: | OSGeo-Live incubation application approved by incubation committee |
| 14:40:52 | vcraciunescu: | I’m still +1 for a f2f, meeting, not for president or this roles, but to work on different OSGeo issues :) |
| 14:40:54 | jgarnett: | and we could take an action to schedule a video meeting? |
| 14:41:11 | jgarnett: | vcraciunescu: would you like to take that as an action please? |
| 14:41:13 | kalxas: | ok, lets make an action to plan a f2f video meeting |
| 14:41:15 | jmckenna: | i think the world of f2f meetings |
| 14:41:37 | jmckenna: | in person i mean. they are special and important |
| 14:41:41 | kalxas: | preferably within Nov |
| 14:41:46 | jmckenna: | but video is ok :) |
| 14:41:59 | kalxas: | jmckenna, this will give us time to plan an actual f2f |
| 14:42:00 | vcraciunescu: | yes. I will do. maybe delawen_ can ask Jeroen if geocat can host one more meeting :) |
| 14:42:08 | delawen_: | I can ask, sure |
| 14:42:10 | jmckenna: | kalxas: agreed |
| 14:42:17 | jgarnett: | (let's take that to email, it was not added to the agenda, and kalxas has 15 mins left with us) |
| 14:42:23 | vcraciunescu: | ok |
| 14:42:26 | kalxas: | ok, moving to next item |
| 14:42:31 | kalxas: | OSGeo-Live incubation application approved by incubation committee |
| 14:42:53 | kalxas: | jgarnett, can you please report? |
| 14:42:53 | jgarnett: | incubation chair here, application was accepted - motion results were sent to the board list. |
| 14:43:13 | jgarnett: | The application had more discusion then usual since OSGeo Live already has status in our organization as an initiative |
| 14:43:19 | jgarnett: | (an outreach initaitive) |
| 14:43:38 | jgarnett: | the PSC wanted to go through incubation to be recorngized for their process |
| 14:43:52 | kalxas: | lets not forget that OSGeo-Live is also a software project and a packaging effort |
| 14:44:03 | jgarnett: | the applicatinon was in order, I volunteered as mentor for the PSC (should be the easiest team ever) |
| 14:44:15 | jgarnett: | so I would like to make a motion |
| 14:44:36 | jgarnett: | MOT1: Recognize OSGeo Live as entering the incubation process. |
| 14:44:43 | kalxas: | anyone to second? |
| 14:44:50 | jmckenna: | MOT! seconded |
| 14:44:53 | jmckenna: | MOT1 |
| 14:44:56 | vcraciunescu: | MOT1 +1 |
| 14:45:02 | kalxas: | MOT1: abstain as the OSGeo-Live PSC chair |
| 14:45:04 | msmitherdc[m]: | MOT1: +1 |
| 14:45:06 | helena_: | MOT1:+1 |
| 14:45:07 | maria: | MOT1 +1 |
| 14:45:17 | delawen_: | MOT1 +1 |
| 14:45:28 | jgarnett: | (for context the incubation committee does not have complete independence from the board, while it runs incubation on behalf of the organization - results are taken the the board for approval. Partially to protect our a$$sets because directors have libabity insurance) |
| 14:45:50 | jgarnett: | MOT1 +1 initial motion (chair of incubatino comimttee but do not see any conflict with supporting this motion) |
| 14:46:14 | kalxas: | MOT1 passed, moving to loomio/e-mail for confirmation |
| 14:46:24 | jgarnett: | kalxas: can you vote +0 then (altough I respect your decision I do not see any conflict with you acknowledging the work of the incubation comittee in reviewing and accepting this application) |
| 14:46:45 | kalxas: | MOT1: +0 |
| 14:46:59 | jgarnett: | thanks, as scribe I will make the loomio motion, held open for 3 days. |
| 14:47:14 | jgarnett: | -done- |
| 14:47:18 | kalxas: | to acknowledge the committee work |
| 14:47:23 | kalxas: | next item: Website/reboot status update; feedback summary, providing access to community for management (call on community to organize sprints to fill in information, solve map issues) |
| 14:48:09 | helena_: | jody can you plese provide update where we are |
| 14:48:12 | jgarnett: | feedback survey, only 23 responses despite all the email. Vendor is going to write up a report for the board with that and the github issues. |
| 14:48:36 | jgarnett: | we identified some pages missed from the migration, they are being rounded up now. |
| 14:49:11 | jgarnett: | website maps re functional (to show integration) but look terrible - we were unable to gather community support to make them look better. We have nice cartography from gretchen if any teams are interested in standing up a web service. |
| 14:49:38 | jgarnett: | access to the community is in SACs hands, we would need an update from Alex to confirm progress. My impression is "soon". |
| 14:49:50 | helena_: | once the website is transferred to osgeo we will need somebody to manage it and set up access system for people, projects, committees to keep their info up to dat |
| 14:50:00 | jgarnett: | styleguide is almost complete, we are having some troubles staying on brand - see https://trac.osgeo.org/osgeo/ticket/2011 |
| 14:50:02 | sigq: | Title: #2011 (osgeo.org logo) – OSGeo (at trac.osgeo.org) |
| 14:50:06 | jgarnett: | -done- |
| 14:50:16 | kalxas: | helena_, first we need to connect it with LDAP |
| 14:50:27 | kalxas: | and SAC has a ticket for this |
| 14:50:43 | kalxas: | perhaps they will need to make this a part of a contract within their budget |
| 14:50:51 | jgarnett: | think we also need it on our hardware, the current "dev" site is on their hardware. |
| 14:51:12 | msmitherdc[m]: | isn't it going to be cloud hosted? |
| 14:51:19 | jgarnett: | I think they already sorted that out, got some cloud hosting. |
| 14:51:28 | jgarnett: | but this goes beyond my update above. |
| 14:51:32 | msmitherdc[m]: | SAC had me purchase a cloud host for this |
| 14:51:35 | kalxas: | thanks jgarnett for the update |
| 14:51:37 | msmitherdc[m]: | well, pay for the service |
| 14:51:44 | helena_: | OK, sounds good |
| 14:51:52 | kalxas: | msmitherdc[m], yes this is done |
| 14:52:14 | kalxas: | so I think this migration will be done soon |
| 14:52:20 | delawen_: | good! |
| 14:52:34 | kalxas: | 8 mins left |
| 14:52:42 | kalxas: | next item: budget planning |
| 14:52:53 | jgarnett: | yay! informally I expect 2-3 weeks while community teams fill in their content; it should be quite lively. Would love to have this go live early decemeber. |
| 14:53:13 | jgarnett: | we sent requests out to PSC and Committee teams to consider next years budget |
| 14:53:20 | jgarnett: | so far I see them doing so (yay) |
| 14:53:31 | jgarnett: | but we have not started getting any budget requests yet |
| 14:53:48 | kalxas: | I would like to ask if a project can still spend 2017 budget |
| 14:53:55 | jgarnett: | we may need to form a small team, since the finacne committee is inactive, to help gather everything up onto a wiki page |
| 14:54:03 | maria: | did we send requests out to PSC and Committee teams to consider next years budget |
| 14:54:06 | kalxas: | and specifically for meeting that may happen early 2018 |
| 14:54:19 | jgarnett: | goal would be to have a draft budget in novemebr for the board to approve in decemeber (ahead of 2018 calendar date) |
| 14:54:45 | maria: | sorry but as UN Committee I received nothing... |
| 14:55:06 | maria: | who sent the requests? |
| 14:55:12 | jgarnett: | kalxas: as long as a project is within its mandate, and motion approved by PSC, the project officer should be able to make arrangements with treasurer. |
| 14:55:36 | jgarnett: | maria it may of been lost on discuss |
| 14:55:45 | kalxas: | jgarnett, so it is the time of approval that counts |
| 14:55:46 | jmckenna: | :D :( |
| 14:55:48 | jmckenna: | i hear that |
| 14:55:49 | jgarnett: | last year we had to split up contacting all the committees and project teams directly in order to get a response. |
| 14:55:57 | delawen_: | I think that's best |
| 14:56:07 | delawen_: | in the end, things on discuss get lost |
| 14:56:14 | jgarnett: | okay let's take an action to coordinate on email, and report back next meeting. |
| 14:56:21 | kalxas: | ok, Anita started the contacts I think |
| 14:56:26 | jgarnett: | (this budget thing is going to take 70% of our time as board members this month) |
| 14:56:42 | jgarnett: | (and if we do our job nobody will notice the work we do) |
| 14:56:52 | kalxas: | but yes, we need to make an action item for this |
| 14:56:57 | vcraciunescu: | i agree |
| 14:57:25 | jgarnett: | michael as treasurer could you take an action item to coordinate on email? |
| 14:57:53 | jgarnett: | (and you should probably make a motion to disband your finance committee as inactive) |
| 14:58:11 | msmitherdc[m]: | actually, I will be tied up this month doing osgeo taxes |
| 14:58:25 | msmitherdc[m]: | that I can do |
| 14:58:32 | jgarnett: | gak - sounds terrible. glad you are on it. |
| 14:58:43 | kalxas: | thanks msmitherdc[m], do we have another volunteer for this action? |
| 14:59:07 | msmitherdc[m]: | MOT 2: disband and reform finance committee |
| 14:59:10 | jgarnett: | do we have anyone else who would like to start coordinating on email, it will mostly be wiki pages, and dividing up who to contact so we can ensure everyone had a chance to ask for 2018 budget. |
| 14:59:13 | delawen_: | if you tell me what to do, I can do it, but I am a bit lost right now |
| 14:59:31 | kalxas: | MOT2: seconded |
| 14:59:47 | jmckenna: | trying to follow |
| 14:59:47 | maria: | MOT2: +1 |
| 14:59:49 | helena_: | MOT2: +1 |
| 14:59:51 | jgarnett: | okay delawen_ - we can take that as a joint action item; perhaps a hangout to get going. |
| 14:59:59 | vcraciunescu: | MOT2: +1 |
| 15:00:00 | delawen_: | MOT2: +0 |
| 15:00:00 | jmckenna: | hard when we missed past discussions. i am here though ha |
| 15:00:04 | kalxas: | delawen_, lets pick up this item together |
| 15:00:17 | jgarnett: | can I ask for a clarification about "reform", what did you have in mind? |
| 15:00:33 | jmckenna: | MOT2: +0 as i don't fully understand issue yet |
| 15:00:37 | msmitherdc[m]: | jgarnett: request for new members |
| 15:00:38 | kalxas: | I was involved in the budget wiki page last year too, so we can work on this together |
| 15:00:45 | msmitherdc[m]: | since its been inactive |
| 15:00:47 | jgarnett: | ah, so we will vote to disband. |
| 15:00:59 | jgarnett: | when you have volunteers you can ask the board for a committee again. |
| 15:01:10 | jgarnett: | MOT2: +1 |
| 15:01:13 | msmitherdc[m]: | yes |
| 15:01:19 | kalxas: | MOT2: passed, moving to Loomio |
| 15:01:28 | jgarnett: | (the finance committee was not activie, so the board has covered for this biz function the last several years) |
| 15:01:31 | kalxas: | we are out of time: |
| 15:01:37 | kalxas: | one last thing to note today |
| 15:01:44 | kalxas: | Previous board meeting minutes were approved on loomio by previous board, so lets log that in today's minutes |
| 15:01:52 | delawen_: | when do we meet again? |
| 15:01:53 | jgarnett: | thanks, we will pick up remaining topics next meeting. But I ask we set the date for next meeting before closing. |
| 15:02:01 | kalxas: | jgarnett, we just need a link to the meeting approval |
| 15:02:16 | jmckenna: | yes please let us vote on motions and discuss on the board list, for the community to follow, and then just file the vote on loomio |
| 15:02:21 | jgarnett: | I will set that up as scribe, also MOT2 above. |
| 15:02:32 | kalxas: | thanks jgarnett |
| 15:02:41 | kalxas: | next meeting |
| 15:02:53 | kalxas: | how about in 2 weeks on Thursday? |
| 15:03:02 | delawen_: | on 16th I will be on the JIIDE conference |
| 15:03:10 | delawen_: | 14-17 aprox |
| 15:03:14 | jgarnett: | I am in the air, flying to australia |
| 15:03:18 | jmckenna: | i would like to ask venka to attend next meeting |
| 15:03:29 | delawen_: | could it be 20th? monday |
| 15:03:38 | jmckenna: | as president |
| 15:03:51 | kalxas: | normally our next meeting would be first Thursday of Dec (7 Dec) |
| 15:03:51 | vcraciunescu: | should we better setup a doodle? |
| 15:03:58 | kalxas: | +1 to ask Venka to attend |
| 15:04:01 | maria: | 20 not good with me |
| 15:04:02 | delawen_: | yes, better a doodle |
| 15:04:15 | kalxas: | ok, action item to setup a doodle |
| 15:04:16 | delawen_: | I can prepare it and send to the board list |
| 15:04:17 | jgarnett: | jmckenna: ask 1st, we can discuss on email list, put it on the adgena for next meeting |
| 15:04:20 | kalxas: | thanks delawen_ |
| 15:04:36 | delawen_: | I still don't have access to any private stuff :) |
| 15:04:44 | delawen_: | should I add some ticket? |
| 15:04:51 | jgarnett: | whew, thanks for running meeting kalxas - sorry we were difficult and went over time |
| 15:04:58 | kalxas: | we also need to get all new members to board tools |
| 15:05:07 | jmckenna: | same, delawen all new members are in same boat |
| 15:05:12 | vcraciunescu: | my dropbox is also full :) |
| 15:05:17 | jgarnett: | delawen - I am not sure, do we ask SAC? |
| 15:05:25 | kalxas: | ok all, thanks for the meeting |
| 15:05:31 | msmitherdc[m]: | for email, i think it is sac |
| 15:05:38 | msmitherdc[m]: | I can add people to dropbox i think |
| 15:05:38 | delawen_: | thanks for chairing it |
| 15:05:41 | maria: | thanks and bye! |
| 15:05:47 | helena_: | thank you all |
| 15:05:48 | kalxas: | see you next time |
| 15:05:53 | vcraciunescu: | bye all! |
| 15:06:11 | jgarnett: | thinking about... |
| 15:06:13 | jmckenna: | thank you everyone! for volunteering your time to help OSGeo |
| 15:06:30 | kalxas: | I am wondering who is the admin for Loomio |
| 15:06:35 | jgarnett: | thanks jmckenna, and if you could look at #2011 above it would make the markeitng committee happy |
| 15:06:42 | kalxas: | about e-mails yes we need a SAC ticket |
| 15:07:03 | jgarnett: | wonder if it is anita |
| 15:07:07 | jgarnett: | 1. dropbox - send account details to treasurer, or upgrade yourself and send expense to treasruer |
| 15:07:32 | jgarnett: | okay I have manage members ability for loomio |
| 15:07:41 | msmitherdc[m]: | should we hold off on that if we are considering alternatives to dropbox? |
| 15:07:45 | jgarnett: | so I can hang out here, sign up for an account and I can add you to the list. |
| 15:07:55 | jgarnett: | (this should be a priority since we need to vote and pass motions from todays meeting) |
| 15:08:02 | kalxas: | jgarnett, yes |
| 15:08:22 | kalxas: | and we need to know the e-mail address of new members to set them up I guess |
| 15:08:22 | jgarnett: | msmitherdc[m]: I do not think so, because directors need to see what we have on file now. When we have an alternative we will all migrate. |
| 15:08:36 | msmitherdc[m]: | ok |
| 15:08:55 | jgarnett: | (we should of dug down into this during the orientation meeting, easy to get distracted by suggestions) |
| 15:09:34 | kalxas: | I guess the CRO can provide the e-mails from their nominations |
| 15:10:20 | jgarnett: | Looks like I can send invites to Loomio if I have email. |
| 15:11:06 | kalxas: | right |
| 15:11:29 | kalxas: | vcraciunescu, can we get the e-mails that were used for election purposes? |
| 15:11:50 | kalxas: | so we can at least ask the new members which e-mail they want us to use :) |
| 15:12:26 | vcraciunescu: | the emails database is available on dropbox |
| 15:12:38 | kalxas: | oh, thanks! |
| 15:12:52 | delawen_: | and who can share that dropbox with me? |
| 15:13:04 | delawen_: | even if I can't add new stuff at least I will be able to see |
| 15:14:32 | vcraciunescu: | dropăbox/membership/charter-members.db |
| 15:17:03 | msmitherdc[m]: | delawen_: what account would you like to use for dropbox access? |
| 15:17:17 | msmitherdc[m]: | and should old board members still have read access or not? |
| 15:17:48 | delawen_: | delawen in gmail |
| 15:17:58 | kalxas: | msmitherdc[m], I guess we need to remove old members from Loomio and DropBox |
| 15:18:15 | kalxas: | and board-priv list |
| 15:18:20 | delawen_: | for security reasons, we should |
| 15:18:29 | jgarnett: | just updating loomio now |
| 15:18:55 | jgarnett: | and double checking with new members what email address they would like used |
| 15:19:25 | msmitherdc[m]: | delawen_: dropbox shares sent |
| 15:19:35 | delawen_: | works :) thanks |
| 15:19:51 | jmckenna: | jgarnett: my contact is jmckenna(at)gatewaygeomatics(dot)com |
| 15:20:00 | jgarnett: | thxs |
| 15:20:07 | msmitherdc[m]: | should we wait until next meeting to remove dropbox access? |
| 15:20:21 | delawen_: | we can vote that on next meeting |
| 15:21:18 | kalxas: | msmitherdc[m], we can actually make this a motion on the list and not have to wait for the meeting |
| 15:21:31 | msmitherdc[m]: | ok |
| 15:21:40 | kalxas: | motions can go directly to the board list for urgent matters |
| 15:21:51 | kalxas: | or loomio |
| 15:21:55 | msmitherdc[m]: | i don't know that its urgent though |
| 15:24:15 | jgarnett: | okay emails sent for loomio |
| 15:25:06 | jgarnett: | I am going to have to write up mins after work today; will focus on getting motions up once everyone has access. |
| 15:28:59 | jmckenna: | openssl version released minutes ago... |
| 15:34:52 | | * jmckenna back to Code-in work ha |